Supplier & Inventory ManagementPurpose
1.2. Minimize human error and time spent on manual entry.
1.3. Ensure compliance with local fiscal requirements for invoice records.
1.4. Enhance real-time expense visibility in Food & Beverage inventory management.
1.5. Support audit trails by automatically linking invoice PDFs to data records.
Trigger Conditions
2.2. Invoice added to a shared cloud folder (e.g., “Supplier Invoices 2024”).
2.3. Invoice uploaded through a web portal or mobile app by staff.
2.4. Scheduled polling of FTP/SFTP folders for new invoice documents.
2.5. Direct supplier EDI/API integrations notifying new invoice issuance.
Platform Variants
3.1. Gmail
• Feature/Setting: Watch Emails — configure filter for “from:[email protected] subject:invoice”.
• API: Gmail API “Users.messages: list & get”.
3.2. Outlook 365
• Feature/Setting: Outlook Event Listener on specific folder “Supplier Invoices”.
• API: Microsoft Graph “/mailfolders/{id}/messages”.
3.3. Dropbox
• Feature/Setting: Dropbox File Watcher for “/Invoices” directory.
• API: Dropbox Webhooks or “/files/list_folder”.
3.4. Google Drive
• Feature/Setting: Google Drive File Create trigger in “Supplier Invoices”.
• API: Google Drive API “files.list”, “files.get”.
3.5. Box
• Feature/Setting: Folder Monitoring for new uploads.
• API: Box Events “/events”.
3.6. SAP Concur
• Feature/Setting: Invoice integration using “Capture Invoice” API.
• API: /concur/api/invoice/v1.1/invoices.
3.7. QuickBooks Online
• Feature/Setting: Invoice creation through “Create Bill” endpoint.
• API: POST /v3/company/{companyId}/bill.
3.8. Xero
• Feature/Setting: Purchases “Bills” endpoint listening.
• API: POST /api.xro/2.0/Purchases.
3.9. Sage Intacct
• Feature/Setting: “AP Bill” object input via Sage Intacct Web Services.
• API: create_supdoc + create_bill.
3.10. Zoho Books
• Feature/Setting: “Purchase Bills API” for direct posting.
• API: POST /purchasebills.
3.11. FreshBooks
• Feature/Setting: New Invoice creation via API endpoint.
• API: POST /accounting/account/{account_id}/invoices/invoices.
3.12. Microsoft Dynamics 365 Business Central
• Feature/Setting: API for “Purchase Invoices”.
• API: POST /purchaseInvoices.
3.13. Odoo
• Feature/Setting: JSON-RPC for “account.move” model (“in_invoice” type).
• API: object.execute_kw: account.move.create.
3.14. Exact Online
• Feature/Setting: Create PurchaseEntry.
• API: POST /api/v1/current/financial/PurchaseEntry.
3.15. Sage 50
• Feature/Setting: Import Bills via ODBC/XML integration.
• API: ODBC insert into Purchase_Ledger.
3.16. NetSuite
• Feature/Setting: Insert Vendor Bill via SuiteTalk SOAP/REST.
• API: POST /record/v1/vendorBill.
3.17. SAP Business One
• Feature/Setting: DI-API “Documents” object (AP Invoice).
• API: Documents.Add.
3.18. Wave Accounting
• Feature/Setting: API Bill creation endpoint.
• API: POST /v1/bills.
3.19. Oracle Fusion Cloud
• Feature/Setting: REST API for Payables Invoices.
• API: POST /fscmRestApi/resources/latest/invoices.
3.20. Integromat (Make)
• Feature/Setting: Scenario using “Watch New File in Folder” and add to accounting system.
• API: Platform Scenario Configuration.
Benefits
4.2. Accelerates supplier payment cycles and improves vendor relationships.
4.3. Enables faster month-end close with live expense capture.
4.4. Guarantees invoice compliance and auditability for Alsace restaurant operations.
4.5. Frees up staff time for customer-centric activities by eliminating repetitive data entry.