Tracking of consignment stock and automated settlements

Purpose

1. Automate tracking and reconciliation of consignment stock between beer distributors and suppliers to ensure real-time visibility, trigger automated settlements, and maintain accurate partner balances.

2. Eliminate manual reporting errors, automate notifications for stock movements, automate settlement calculations, and automate partner billing and payments.

3. Support scalability and compliance by automating logs, audit trails, and integration with supplier systems for beer consignment inventory.

Trigger Conditions

1. Stock-in registered at consignment warehouse or distributor site.

2. Sales transaction or depletion of consigned beer inventory.

3. Pre-set periodic reconciliation schedules (e.g., weekly, monthly).

4. Discrepancies detected between physical and digital records.

5. Automated threshold alerts for low or excess stock levels.

Platform Variants

1. Microsoft Power Automate

• Feature/Setting: Automate "Scheduled flow" to query inventory changes, trigger stock movement workflows with SharePoint/SQL connector.
  

2. SAP Business One

• Feature/Setting: Automate "DI API - InventoryTransferRequest" for stock location changes; "B1if - Settlement Scenarios".
  

3. Oracle NetSuite

• Feature/Setting: SuiteScript automate "Inventory Adjustment" & "Settlement Journal Entry" scripts; "Saved Searches" for automation triggers.
  

4. Salesforce

• Feature/Setting: Flow Builder automates consignment object updates; platform event triggers for stock settlements; use "Einstein Bots" for notifications.
  

5. QuickBooks Online

• Feature/Setting: Automate "Webhook" for invoice creation upon settlement; API call for consignment purchase order update.
  

6. Shopify

• Feature/Setting: Inventory API automate consignment SKU movement; "Order fulfillment webhook" triggers settlement automation.
  

7. Amazon Seller Central

• Feature/Setting: Automate "Reports API" to download consignment sales; automate Product Inventory API for stock update.
  

8. Zoho Inventory

• Feature/Setting: Automate "Composite Items" and "Custom Function" for consignment tracking and settlement.
  

9. Xero

• Feature/Setting: Invoices API automates settlements; webhooks for consignment stock update.
  

10. Monday.com

• Feature/Setting: Automate pulses using "Inventory columns" and automation recipes on consignment movement triggers.
  

11. Slack

• Feature/Setting: Automate notification by triggering inventory settlement events to designated partner channels via webhook.
  

12. Trello

• Feature/Setting: Automate consignment card creation, movement, or settlement completion using Butler automation rules.
  

13. Google Sheets

• Feature/Setting: Apps Script automates pulling inventory data, triggering stock reconciliation and sending automated settlement emails.
  

14. Mailchimp

• Feature/Setting: Automate stock alerts or settlement notifications via campaign trigger based on inventory movement API.
  

15. Stripe

• Feature/Setting: Automate partner settlement payments using "Payouts API" upon automated consignment reconciliation.
  

16. Twilio

• Feature/Setting: SMS API automate real-time alerts on inventory movement or automated settlement confirmations to partners.
  

17. Dropbox Business

• Feature/Setting: Automates secure share or sync of consignment stock reports and settlement files using event-based triggers.
  

18. HubSpot

• Feature/Setting: Automate deal pipeline stages for consignment agreements, automated settlement follow-ups via workflow.
  

19. Airtable

• Feature/Setting: Automate script automator on inventory base; triggers settlement record creation and status updates.
  

20. DocuSign

• Feature/Setting: API automates dispatch and tracking of signed settlement agreements post-consignment reconciliation.
  

21. FreshBooks

• Feature/Setting: Automate invoice creation and settlement reminders upon automatedly updating consignment balance.
  

22. Asana

• Feature/Setting: Automate task assignment for manual verification steps where automation flags exceptions.
  

23. Google Drive

• Feature/Setting: Automate archival/storage of stock and settlement logs for compliance and auditability.
  

Benefits

1. Automates stock tracking, reducing manual entry errors and saving operational time.

2. Ensures automated, real-time partner and supplier visibility of consignment inventory flows and settlements.

3. Automator platforms enable scalable, compliance-ready processes for multi-partner beer distributors.

4. Automating notifications ensures all parties remain informed, preventing stockouts or overstock scenarios.

5. Automated settlements speed up partner compensation and financial close cycles.

6. Automation ensures comprehensive logs for reconciliation and minimises risk of disputes.

7. Enables automatable expansion to new partners or contractual arrangements with minimal rework.

8. Fosters data-driven decision-making by automating aggregation and analysis of consignment and settlement data.