Automated sending of purchase orders to suppliers when stock is low

Purpose

1.1. Streamline the replenishment of acrylic supplies by automatically sending purchase orders to suppliers once stock drops below set thresholds.
1.2. Prevent out-of-stock scenarios, minimize manual procurement tasks, and ensure timely restocking for continuous business operations.
1.3. Integrate inventory, procurement, and supplier communication to achieve hands-off supply management and avoid human errors.

Trigger Conditions

2.1. Real-time inventory update indicates stock for a specific acrylic item falls below predefined reorder level.
2.2. Scheduled inventory reconciliation detects supplies below minimum thresholds.
2.3. Manual approval override is bypassed when confirmed for auto-reorder.

Platform Variants

3.1. Shopify
• Inventory API: Call `GET /admin/api/2024-01/inventory_levels.json` for stock checks, trigger PO to supplier when below threshold.
3.2. QuickBooks Online
• PurchaseOrder Endpoint: `POST /v3/company/{companyId}/purchaseorder` to auto-create and email PO to supplier.
3.3. Xero
• Purchase Orders API: `POST /api.xro/2.0/PurchaseOrders` for direct supplier PO submission.
3.4. Odoo
• Automated Actions: Schedule rule for low stock; trigger `stock.picking` record and supplier email.
3.5. SAP Business One
• Service Layer: `POST /b1s/v1/PurchaseOrders` with inventory check integration.
3.6. Oracle NetSuite
• SuiteScript: Configure scheduled script to auto-generate PO and send via email to supplier record.
3.7. Microsoft Dynamics 365 Business Central
• Automation API: `POST /purchaseOrders` when `Inventory.AvailableQuantity < ReorderPoint`.
3.8. Zoho Inventory
• Workflow Rules: Auto-create purchase order via `POST /purchaseorders` REST API when low stock is detected.
3.9. TradeGecko (QuickBooks Commerce)
• Endpoint: `POST /purchase_orders` on stock minimum alert.
3.10. Unleashed Software
• API Purchase Module: Call `POST /PurchaseOrder` on inventory low.
3.11. Cin7
• API: `POST /v1/PurchaseOrders` when product stock changes.
3.12. Skubana
• Automation Rule: Inventory threshold triggers automated vendor PO via API.
3.13. DEAR Systems
• API: `POST /purchase_order` endpoint for low stock events.
3.14. Acumatica
• Business Events: Action triggers `POST /entity/PurchaseOrder` when inventory is under threshold.
3.15. Brightpearl
• Automation App: Create Purchase Order via `POST /purchase-order-service/purchase-order`.
3.16. SAP Ariba
• Requisition Automation: Configure low stock workflow to create and send POs.
3.17. WooCommerce
• Webhook Event: On `inventory_low` trigger, call supplier API to create and email PO.
3.18. Magento
• Custom Observer: Monitors stock and sends PO via email using `Magento\Email\Model\TransportBuilder`.
3.19. Slack
• Incoming Webhooks: Send stock alert to #procurement, with a bot to auto-create PO in ERP.
3.20. Gmail (Google Workspace)
• Google Apps Script: Scheduled script checks inventory in Sheets, auto-sends formatted PO email to supplier.
3.21. Airtable
• Automations: On “Quantity” field below set value, run script block to email PO to supplier and update status.
3.22. Smartsheet
• Automated Workflow: Inventory sheet triggers “Send PO” email with supplier row data.

Benefits

4.1. Prevents lost sales by ensuring stock availability at all times.
4.2. Reduces administrative burden, freeing staff for higher-value activities.
4.3. Increases accuracy and timeliness of purchase orders, minimizing human error.
4.4. Strengthens supplier relationships by maintaining predictable order cadence.
4.5. Enables real-time visibility and traceability for all purchasing actions.