Purpose
1. Automate the reception, parsing, and entry of suppliers’ delivery notes into ERP systems to eliminate manual data input, reduce errors, enable real-time inventory updates, and streamline reconciliation between supplied goods and purchase orders/invoices for wholesalers of agricultural products.
2. Ensure timely stock availability visibility and accurate procurement data that supports just-in-time operations, compliance, and financial controls.
Trigger Conditions
1. Supplier submits delivery notes via email, EDI/XML, or web portal upload.
2. Document detected in shared cloud folder or supplier system.
3. Manual button or API trigger in purchasing/procurement interface.
4. Scheduled retrieval of new delivery notes from a supplier’s FTP/SFTP location.
Platform variants
1. Microsoft Power Automate
• Trigger: “When a new email arrives” (Outlook/Exchange) connected to parsing and Dynamics 365 ERP record creation.
2. Zapier
• App & Event: “Email Parser” + SAP ERP or Oracle NetSuite action to create delivery note record.
3. Make (Integromat)
• Module: “Parse email attachment” + “Create Record” in Odoo or Netsuite ERP.
4. UiPath
• Feature: Document Understanding + ERP Connector to auto-extract PDF fields and push to SAP.
5. MuleSoft
• Connector: “FTP File Listener” + “ERP Connector (SAP, Oracle)” to input delivery note data.
6. Workato
• Recipe: Ingest email attachments, extract fields, create/update record in Microsoft Dynamics ERP.
7. Boomi
• Integration: “Trading Partner Import” + “Document Processing” to send delivery notes to ERP endpoint.
8. Tray.io
• Workflow: “Watch Cloud Storage/New File” + ERP module, Salesforce or Netsuite delivery note creation.
9. Pabbly Connect
• Trigger: “New File in Dropbox/Drive” + ERP integration for PO/delivery data sync.
10. AWS Lambda
• Function: Triggered on S3 file upload, parse and push to SAP/S4HANA via API Gateway.
11. Google Apps Script
• Script: Monitor Gmail, parse attached XML/CSV, update ERP via REST API call.
12. Celigo
• Integration: Supplier system connector + NetSuite ERP delivery document object mapping.
13. Oracle Integration Cloud
• Adapter: File/Email Adapter + ERP Adapter for delivery document imports.
14. Jitterbit
• Operation: Email/File Listener, document extract, transform, send to ERP endpoint.
15. KingswaySoft
• SSIS Integration: Email or SFTP source, transform, create ERP record in Dynamics/SAP.
16. Dell Boomi
• Process: Email/XML document Reception shape, mapping, upsert to ERP.
17. SAP CPI (Cloud Platform Integration)
• Integration Flow: Monitoring SFTP/Email, parsing PDF/XML, posting delivery note to S/4HANA.
18. Smartsheet
• Automation: Row created with delivery note data, webhook to ERP API.
19. Slack
• Workflow: Message with delivery file triggers bot to parse and route to ERP API.
20. Monday.com
• Automation: File column changes, triggers HTTP request to ERP endpoint for delivery note.
21. IBM App Connect
• Flow: Email/File trigger, map data to ERP delivery note entity.
22. Blue Prism
• Digital Worker: Scrapes delivery docs, populates ERP delivery modules.
Benefits
1. Eliminates manual data entry, saving time and cost.
2. Reduces risk of errors and omissions in records.
3. Real-time, accurate inventory and procurement visibility.
4. Fast reconciliation between orders, deliveries, and invoices.
5. Enhances compliance, audit traceability, and supplier communications.
6. Scalable to multiply supplier and format scenarios, handling peaks automatically.
7. Enables proactive actions on stock variances or missing goods.
Supplier & Procurement Automation