Supplier & Procurement Automation**Purpose**
1.2. Ensure timely payment approvals, accurate cost allocations, fraud detection, and reduction of manual workload in supplier & procurement workflows.
1.3. Streamline compliance, traceability, and financial transparency for all procured agricultural products.
**Trigger Conditions**
2.2. New invoice PDF or image uploaded to specified cloud folder or drive.
2.3. New record posted to ERP, procurement, or supplier portal indicating invoice arrival.
2.4. Scheduled batch processing run for pending invoices.
2.5. Manual submission from procurement team via web form or procurement platform.
**Platform Variants**
3.1 **Microsoft Power Automate**
• Connector: Outlook “When a new email arrives with attachment” — triggers on new invoice emails.
• Action: AI Builder “Extract information from invoices” — parses and extracts line items, totals.
3.2 **Zapier**
• Trigger: Gmail “New Attachment” — detects invoices from supplier emails.
• Action: Formatter “Extract File” plus Webhooks for sending parsed data to ERP APIs.
3.3 **UiPath**
• Activity: “Document Understanding” — intelligent OCR and data extraction from invoices.
• Process: “Compare Data Tables” to cross-match with purchase order records.
3.4 **Kofax ReadSoft Online**
• Function: “Invoice Capture” — automated scanning and data extraction API integration.
• ERP Connector — posts validated invoice data directly to accounting system.
3.5 **SAP Integration Suite**
• API: “Incoming Invoice Processing” — posts extracted data for 3-way match against PO and delivery.
• Event Trigger: “Invoice Entry” to start workflow validation.
3.6 **Oracle Integration Cloud**
• Service: “AP Invoice Automation” — inbound invoice scan, match, and approval routing.
• Adapter: “Supplier Portal” — accepts batch uploads and triggers workflow.
3.7 **DocuWare**
• Feature: “Intelligent Indexing” — auto-files and extracts invoice details.
• Workflow: “3-Way Match” using predefined rules with PO and GRN lookups.
3.8 **ABBYY FlexiCapture**
• API: “Cloud OCR Capture” — extracts all structured data for validation.
• Export Connector — forwards to ERP or document management.
3.9 **QuickBooks Online API**
• Endpoint: “Invoices Create/Read” — import and validate invoice records.
• Webhook: Trigger on “New Bill Created” to match with PO via API.
3.10 **Xero API**
• Endpoint: “Purchase Orders & Bills” — programmatic validation and cross-check of incoming invoices.
3.11 **Google Cloud Vision API**
• API: “Document Text Detection” — read and extract relevant fields from scanned invoices for further matching.
3.12 **AWS Textract**
• API: “AnalyzeExpense” — extracts invoice info, triggers lambda for matching logic.
3.13 **Box (Cloud Storage)**
• Trigger: “File Uploaded” — detects incoming invoice, calls automated extraction function.
3.14 **Dropbox Business**
• Event: “New File” in invoices folder — initiates processing pipeline for validation.
3.15 **Slack API**
• Workflow: “Invoice Verification Notification” — posts alerts on discrepancies via Incoming Webhooks.
3.16 **Jotform**
• Action: “Form Submission” — uploads PDF invoice, triggers validation logic via integration.
3.17 **FreshBooks API**
• Endpoint: “Import Expense” — receive invoices, cross-reference with orders via API.
3.18 **Monday.com**
• Automation: “When Item Created” in Invoices board, run validation recipe to compare data.
3.19 **PandaDoc**
• API: “Document Upload” — reads, extracts, and matches invoice content with stored POs.
3.20 **Zoho Books API**
• Endpoint: “Vendor Invoice Create” and “Purchase Order Fetch” — automate field-level matching.
**Benefits**
4.2. Reduces payment cycle times and administrative overhead.
4.3. Enhances fraud detection and controls on purchasing workflows.
4.4. Provides real-time, traceable procurement records for audits.
4.5. Improves supplier relationships with timely, consistent validation and payments.