Automated purchase order generation based on stock levels

Purpose

1.1 Automate purchase order generation when stock falls below defined thresholds for exporters in coal wholesale, ensuring uninterrupted supply and optimal inventory.
1.2 Automates the detection of low stock, automatedly preparing supplier POs, reducing manual admin, and automating approval routing in the coal export industry.
1.3 Purpose covers automating multi-supplier selection, automated notification, and real-time document distribution to streamline procurement in energy & fuels wholesale.
1.4 Ensures compliance by automating audit trails and reducing clerical errors for coal export procurement.

Trigger Conditions

2.1 Automated trigger on stock level below set reorder points.
2.2 Scheduled automatedly (e.g. daily, weekly) inventory audits.
2.3 Manual override or emergency trigger via authenticated API or procurement dashboard.

Platform Variants

3.1 SAP S/4HANA
• Function: Automate MRP stock checks; Configure Advanced Available-to-Promise (aATP) API for automated purchase requisition.
3.2 Oracle NetSuite
• Feature: Set Inventory Replenishment trigger; Use SuiteScript or REST Purchase Order API for automation.
3.3 Microsoft Dynamics 365 Supply Chain
• Setting: Inventory Plan; Enable Power Automate to trigger createPurchaseOrder action.
3.4 Odoo ERP
• Feature: Automated Reordering Rules; Activate Replenishment Rule and connect to Purchase Order flow.
3.5 QuickBooks Commerce
• Feature: Low Stock Alert; Use Purchases API to automate PO creation.
3.6 Zoho Inventory
• Setting: Workflow Rule for Stock Reorder; Automator uses Create Purchase Order API.
3.7 TradeGecko
• Feature: Inventory Low Stock Workflow; Use API endpoint POST /purchase_orders for automated order.
3.8 SAP Business One
• Feature: Material Management Module; Use DI API to automate purchase request/PO creation based on thresholds.
3.9 Salesforce
• Setting: Inventory Management; Salesforce Flow or Apex trigger to call PO creation API.
3.10 Coupa
• Feature: Inventory Automation; Automated Inventory Min/Max triggers auto-PO via Purchase Order API.
3.11 Xero
• Setting: Inventory Item Alert; Use Purchase Orders API to automate PO draft.
3.12 Cin7
• Feature: Auto Reorder; Set threshold, configure PurchaseOrder.create() API.
3.13 Fishbowl Inventory
• Feature: Automated Reorder Points; Use Purchase Order module for automation.
3.14 Epicor ERP
• Setting: Process Automation; Application Studio to automate PO Create Method.
3.15 SAP Ariba
• Feature: Replenishment Order Request; Connect Ariba Open APIs for automated PO from stock dips.
3.16 Infor M3
• Feature: Automated Inventory Plan; Reorder Policy triggers M3 API for PO creation.
3.17 JDA (Blue Yonder)
• Feature: Inventory Health Triggers; Configure Luminate Platform Workflow for automated PO.
3.18 Brightpearl
• Feature: Reorder Levels; Automation App triggers Purchase Order POST API.
3.19 Unleashed Software
• Setting: Low Stock Automation; Use API endpoint /purchaseOrders for PO auto-generation.
3.20 Katana MRP
• Setting: Auto-Book Purchase Orders; Trigger with low stock via API.

Benefits

4.1 Automated PO creation reduces procurement cycle times and labor costs.
4.2 Error-free, consistent data flow from automated systems, minimizing human mistakes.
4.3 Improves supplier relationships through on-time automated orders.
4.4 Strengthens cash management and inventory control via predictable, automated procurement.
4.5 Fully audit-trailed, automatable flows support regulatory compliance.
4.6 Real-time responsiveness adapts to changing coal exporter inventory needs.