Integration of delivery schedules with calendar

Purpose

1.1. Ensure all delivery schedules for arcade machines are automatically added, updated, or removed in digital calendars, allowing procurement, logistics, and sales teams to maintain real-time visibility and coordination.
1.2. Streamline supplier communications and avoid scheduling conflicts by distributing up-to-date delivery data across all calendar systems used by stakeholders.
1.3. Automate alerts and notifications for upcoming deliveries, delays, or changes, reducing manual tracking and missed shipments.

Trigger Conditions

2.1. New delivery confirmed in the supplier’s system or ERP.
2.2. Delivery date, time, or status updated in the source record.
2.3. Scheduled delivery cancelled or postponed by supplier.
2.4. Manual request by team member for calendar synchronization.

Platform Variants

3.1. Google Calendar
• API: Use "Calendar Events: insert/update/delete" to sync delivery events.
• Sample: Configure webhook from ERP to POST delivery details to calendar API.
3.2. Microsoft Outlook/Office 365
• API: "CreateEvent" and "UpdateEvent" in Microsoft Graph; set permissions for calendar access.
• Sample: Map delivery fields to event body, start, and notifications.
3.3. Apple Calendar (iCloud)
• API: CalDAV "PUT"/"DELETE" for delivery event management.
• Sample: Authenticate with App Password and push .ics event files.
3.4. Zoho Calendar
• Feature: Use "Create Events" and "Update Events" Zoho Calendar API endpoints.
• Sample: Map source delivery data to Zoho event structure.
3.5. Salesforce
• Function: "Create/Modify Events" via Salesforce API for internal calendar.
• Sample: Link events with delivery object and auto-invite contacts.
3.6. Asana
• Feature: Use "Create Task" with due date as delivery on calendar view.
• Sample: Set up integration for new delivery to auto-create task.
3.7. Trello
• Feature: "Create Card" with due date syncs with Trello calendar power-up.
• Sample: Card auto-populates per delivery with location/time.
3.8. Slack
• Function: "Reminders.create" Slack API to notify channel of delivery, synched from master calendar.
• Sample: Push delivery event as reminder post to selected channel.
3.9. Notion
• Feature: Use "Create Page" with database view as calendar.
• Sample: Auto-generate entry for every new/updated delivery.
3.10. Monday.com
• Function: "Create Item" or "Change Date Column" to populate delivery calendar boards.
• Sample: Automated pipeline aligns delivery columns with external calendar.
3.11. ClickUp
• API: Use "Create Task" and "Update Task" with due date to sync with ClickUp calendar.
• Sample: Map delivery milestone to task with embedded event data.
3.12. Basecamp
• API: "Create Schedule Entry" via Basecamp Events endpoint.
• Sample: Delivery events posted into project calendar.
3.13. Teamup Calendar
• API: "Events: Create/Modify/Delete" with token authentication.
• Sample: Event data from supplier system flows to Teamup calendar links.
3.14. Smartsheet
• API: "Add Row" with date column mapped to deliveries.
• Sample: Row creation triggers calendar item in sheet-integrated calendar.
3.15. SAP
• Feature: "Calendar API" within SAP ERP to push delivery events to shared company calendar.
• Sample: Automated job from delivery module triggers event creation.
3.16. Oracle NetSuite
• API: "Event Management: POST/PUT" endpoints to handle sync.
• Sample: Delivery dates flow into employee and operations team calendar.
3.17. HubSpot
• API: "Engagements API: Create Engagement" with event type as meeting/delivery.
• Sample: Auto-create event in calendar-integrated CRM timeline.
3.18. Airtable
• Function: "Create Record" with calendar view; automate delivery input.
• Sample: Deliveries entered to grid auto-populate calendar.
3.19. Todoist
• API: "Add Task" with due date/section set for delivery schedules.
• Sample: Trigger from ERP to inject delivery as task on schedule.
3.20. Wrike
• API: "Create Task" and "Modify Task" with delivery deadline.
• Sample: Events synchronized from procurement to Wrike timeline.
3.21. Google Sheets (with Calendar add-on)
• Function: Script delivery rows to generate corresponding calendar events.
• Sample: App Script scans sheet, creates/updates Google Calendar entries.
3.22. JIRA
• API: "Create Issue" as delivery, mapped to calendar through JIRA’s timeline feature.
• Sample: New supplier delivery triggers ticket with delivery as due date.

Benefits

4.1. Eliminates manual calendar entry, reducing errors and missed schedules.
4.2. Real-time event updates give all stakeholders immediate visibility.
4.3. Supports multi-platform environments, ensuring uniform delivery data.
4.4. Automates reminders for upcoming deliveries, helping teams prepare.
4.5. Integrates with inventory and procurement workflows to drive operational efficiency.
4.6. Instantly addresses changes and notifies relevant parties of adjustments.
4.7. Scales easily as business and supplier network expand.