Inventory sourcing based on preferred supplier priorities

**1. Purpose**

1. Automate end-to-end inventory sourcing from preferred suppliers for an architectural salvage store to ensure high stock availability, reduce manual efforts, and prioritize sourcing decisions according to supplier preferences, inventory levels, price, and delivery reliability.

2. Enable automated generation and dispatch of purchase requests, inventory updates, and supplier performance evaluation, aligning with store policy and industry standards.

3. Facilitate seamless data flow between store POS, inventory management systems, and approved supplier catalogs for real-time automated decisions and sourcing actions.

**2. Trigger Conditions**

1. Inventory levels fall below minimum threshold for any product category.

2. Scheduled reorder cycles or time-based automation triggers.

3. Automated identification of discontinued, high-demand, or seasonal stock.

4. Manual override for urgent restocking from dashboard or mobile automation portal.

5. Supplier policy changes detected in procurement database.

**3. Platform Variants**

1. Shopify

• Feature/Setting: Shopify Inventory API — automate low-stock reports and trigger restock orders via custom webhook.
  

2. QuickBooks Online

• Feature/Setting: Purchase Order Automation — configure rule-based PO creation for preferred suppliers using QuickBooks API triggers.
  

3. SAP Business One

• Feature/Setting: Goods Procurement Module — automate sourcing logic with supplier rating filters in the system’s workflow builder.
  

4. Microsoft Power Automate

• Feature/Setting: Automated Flow — use prebuilt ‘when item quantity changes’ trigger and connect with supplier APIs for purchase order automation.
  

5. Oracle NetSuite

• Feature/Setting: Procurement Workflow Automation — set preferred supplier sourcing rules in SuiteFlow.
  

6. Salesforce

• Feature/Setting: Process Builder — trigger inventory sourcing flows when inventory record fields change.
  

7. Zoho Inventory

• Feature/Setting: Zoho Inventory API — automate purchase order generation for prioritized suppliers.
  

8. Odoo

• Feature/Setting: Automated Reordering Rules in Inventory App — trigger auto-RFQs by supplier priority.
  

9. Xero

• Feature/Setting: Xero Purchase Orders API — configure automated purchase order posting based on SKU thresholds.
  

10. Google Sheets + Apps Script

• Feature/Setting: Scripted Monitoring — automate scheduled stock checks and supplier contact via email API.
  

11. Slack

• Feature/Setting: Workflow Builder Integration — configure alerts/automated messages to purchasing dept when automation is triggered.
  

12. Asana

• Feature/Setting: Task Automation — create and assign PO sourcing tasks using Asana Rules/API.
  

13. Trello

• Feature/Setting: Card Automation — automate checklist/tasks per supplier sourcing event.
  

14. Sage 200cloud

• Feature/Setting: Sage Purchase Order Processing — automate purchase order routing based on preferred suppliers.
  

15. Amazon AWS Lambda

• Feature/Setting: Inventory Event Functions — automate custom scripts to execute sourcing logic on inventory change.
  

16. Zapier

• Feature/Setting: Multi-step Zap — automate supplier selection, PO generation, and confirmation chains.
  

17. Monday.com

• Feature/Setting: Automations Center — configure item low-trigger and supplier auto-pick rules.
  

18. Jira

• Feature/Setting: Automation Rule — automate procurement issue creation with supplier selection.
  

19. HubSpot

• Feature/Setting: Workflow Automation — create automated actions based on supplier scoring in custom objects.
  

20. Mailgun

• Feature/Setting: Automated Email Triggers — dispatch POs or RFQs to suppliers based on automated logic.
  

21. Twilio

• Feature/Setting: Programmable SMS/Voice — automate notifications or supplier confirmations when orders auto-initiate.
  

**4. Benefits**

1. Automates supplier selection for inventory sourcing, minimizing manual procurement work.

2. Ensures automatable adherence to supplier priorities, price, and reliability criteria.

3. Automated inventory tracking and sourcing reduces risk of stock-outs.

4. Improves efficiency and accuracy with automated repeatable sourcing workflows.

5. Enables automated scaling of procurement operations as inventory and supplier lists grow.

6. Streamlines communications by automatedly alerting suppliers and staff.

7. Automation reduces human error in order generation and supplier selection.

8. Augments reporting and compliance via real-time automated process documentation.

9. Supports customizable automated workflows for seasonal or urgent restocking.

10. Ensures consistency in automating performance feedback for supplier relationship management.