Expiry date tracking and automatic discounting for near-expiry products

Purpose

1.1. Monitor all inventory items for expiry, identify those within a configurable time window before expiry (e.g., 30/60/90 days), and apply automatic discount rules to near-expiry stock.
1.2. Notify sales and operations teams of price changes and upcoming expiries, streamline stock liquidation, reduce product waste, and enhance regulatory compliance.
1.3. Integrate inventory, pricing, and sales channels for real-time updates and automated pricing adjustments across platforms both internally (ERP, POS, WMS) and externally (marketplaces, B2B portals).

Trigger Conditions

2.1. Item reaches predefined “near-expiry” threshold (days before expiry).
2.2. Inventory update received (new batch in stock or stock movement).
2.3. Scheduled batch process (e.g., daily at midnight).
2.4. Manual override or threshold change from inventory manager.

Platform Variants

3.1. SAP S/4HANA
• API/Function: OData API for Materials; set lifecycle attributes, call condition table for discounts
3.2. Oracle NetSuite
• SuiteScript: use Inventory Item Record Update, set Quantity Available and Promotion fields
3.3. Microsoft Dynamics 365
• Feature: Power Automate + Inventory Management API, trigger workflow on expiry date field
3.4. Salesforce
• Object: Product2 + Flow Builder for expiry calculation and PricebookEntry update
3.5. Shopify
• API: InventoryLevel bulk update, use PriceRule endpoint for automatic discounts
3.6. WooCommerce
• REST API: Batch product update, set sale_price for SKUs near expiry
3.7. Zoho Inventory
• API: Update Item Endpoint, set custom field for expiry and trigger workflow
3.8. Odoo
• Scheduled Action: update stock.quantity and apply price rules via server action
3.9. QuickBooks Commerce
• API: PATCH /products, update expiry and discount fields
3.10. TradeGecko
• Webhook: listen for low expiry events, update product discount via API
3.11. Google Sheets
• Apps Script: scheduled expiry check, send update to e-commerce API
3.12. Airtable
• Automation: scheduled expiry lookup, update price field for near-expiry records
3.13. Amazon Seller Central
• MWS API: Inventory Feed for expiry, use Price Feed for bulk discount update
3.14. Shopify Flow
• Trigger: Scheduled event, Condition: product expiry date, Action: apply discount
3.15. Twilio SMS
• API: Notify stakeholders of expiry-triggered discounts, /Messages endpoint
3.16. SendGrid
• API: Email notification to inventory owners, /mail/send endpoint
3.17. Slack
• API: Send channel alert via chat.postMessage when new discounts applied
3.18. Microsoft Teams
• API: Post adaptive card to operations channel with expiry information
3.19. Zapier
• Feature: Automated workflow, trigger on expiry, action to update discounts in POS
3.20. Monday.com
• Automation: Item reaches expiry threshold column, trigger workflow to notify and reduce price
3.21. Google Calendar
• API: Create calendar event for batch expiry, invite warehouse team
3.22. HubSpot
• Workflow: Trigger sequence when product property “expiry date” is near, update deal/notification
3.23. Trello
• Automation: Card moves to “Discount Soon”, set due-dates for monitoring response
3.24. Jotform
• Integration: Form submission on manual expiry review, trigger batch update API

Benefits

4.1. Reduces manual tracking and minimizes financial loss from expired inventory.
4.2. Ensures timely stock liquidation, boosts cash flow, and supports compliance with agrochemical regulations.
4.3. Enhances pricing agility, strengthens supplier-buyer trust, and improves overall supply chain efficiency.
4.4. Provides real-time synchronization between inventory systems and sales channels, eliminating pricing mismatches.
4.5. Automates stakeholder communication, reduces risk of human error, and enables advanced analytics on expiry trends.