Inventory reconciliation and discrepancy alerts

Purpose

1. Ensure real-time alignment between physical and digital inventory records across warehouses, distributors, and point-of-sale.

2. Detect and flag stock variances, possible theft, recording errors, and unregistered transactions for corrective action.

3. Provide rapid discrepancy alerts to supply chain or operations teams.

4. Automate reconciliation tasks—reducing manual checks and error risks, enabling proactive resolution.

5. Support compliance/audit requirements by providing automated, traceable inventory validation.

Trigger Conditions

1. Scheduled: At end-of-day, week, or month inventory snapshots compared against digital records.

2. Event-driven: On inventory transfer, receiving, or sales posting events.

3. API/Webhook: Upstream/downstream platform events (shipment in/out, sales orders, manual count imports).

4. Threshold breach: Discrepancy >X units or % auto-triggers alert/escalation.

Platform Variants

1. SAP ERP

• Feature/Setting: Inventory Reconciliation Report (MB5T), API endpoint /sap/opu/odata/sap/API_MATERIAL_DOCUMENT_SRV for stock documents.
  

2. Oracle NetSuite

• Feature/Setting: Inventory Count, SuiteScript 2.x API nlapiSearchRecord or REST endpoint /inventoryCounts.
  

3. Microsoft Dynamics 365

• Feature/Setting: Inventory Journals; OData API for stock movements entity "InventMovementJournalLines".
  

4. QuickBooks Commerce

• Feature/Setting: Inventory Valuation Summary; API route /items and /stock_adjustment.
  

5. Zoho Inventory

• Feature/Setting: Stock on Hand Report, API endpoint /api/v1/items with adjustment logs.
  

6. Odoo

• Feature/Setting: Inventory Adjustments, Stock Quant model via XML-RPC or REST API /api/stock.quant.
  

7. Fishbowl Inventory

• Feature/Setting: Inventory Module; Fishbowl API call getInventory.
  

8. TradeGecko (QuickBooks Commerce)

• Feature/Setting: Inventory Adjustments, /inventory endpoint.
  

9. Cin7

• Feature/Setting: Stock Reconciliation, Open API endpoint /products/{productId}/inventory.
  

10. Unleashed

• Feature/Setting: Inventory Count; API /StockOnHand endpoint.
  

11. SAP Business One

• Feature/Setting: Inventory Posting List, DI API—StockTransactions.
  

12. Epicor

• Feature/Setting: Stock Status/Adjustment, REST API BAQ for InventoryStockStatus.
  

13. Infor M3

• Feature/Setting: Stock Transactions (MMS090), ION API MWS410MI.
  

14. SYSPRO

• Feature/Setting: Inventory Query, e.net API InvQuery.
  

15. Netsuite

• Feature/Setting: InventoryAdjustment.create and retrieveInventoryAdjustments endpoint.
  

16. Shopify (for agrochemical B2B sales)

• Feature/Setting: InventoryLevel API, /admin/api/2024-01/inventory_levels.json.
  

17. Magento Commerce

• Feature/Setting: Catalog Inventory Stock; REST API V1/stockItems/{sku}.
  

18. Xero

• Feature/Setting: Inventory Reports, API /Items endpoint, /Reports/Inventory.
  

19. Katana MRP

• Feature/Setting: Stock Sync, API /stock endpoint for manual or automated reconciliation pulls.
  

20. Wholesale Suite for WooCommerce

• Feature/Setting: Stock level sync tools, hooks on wc_product_set_stock.
  

21. Trello (for lightweight task tracking on alerts)

• Feature/Setting: Create Card API to push alert tasks; endpoint /1/cards POST.
  

22. Slack

• Feature/Setting: Incoming Webhooks app, alert channel e.g. POST /api/chat.postMessage.
  

23. Twilio

• Feature/Setting: SMS alert via Messages API—POST /2010-04-01/Accounts/{AccountSid}/Messages.json.
  

24. SendGrid

• Feature/Setting: Automated email notification for discrepancies, Mail Send API v3 /mail/send.
  

25. Google Sheets

• Feature/Setting: App Script or API for inventory log reconciliation; endpoint /spreadsheets/{spreadsheetId}/values.
  

26. Airtable

• Feature/Setting: Inventory base, API /v0/{baseId}/TableName for item record updates.
  

27. PagerDuty

• Feature/Setting: Incident Trigger API, /incidents POST for urgent escalation.
  

28. ServiceNow

• Feature/Setting: Incident creation for discrepancies; API POST /api/now/table/incident.
  

Benefits

1. Eliminates tedious manual stock checks and spreadsheet comparisons.

2. Reduces stockouts, shrinkage, and overstock by enabling real-time correction.

3. Accelerates compliance with audit and traceability demands.

4. Lowers labor costs and error rates, improving team productivity.

5. Enables instant, targeted notifications to responsible staff for rapid issue resolution.

6. Gives management a consolidated, accurate inventory view across multi-location supply chains.