Automated supplier order creation and tracking

Purpose

1.1. Streamline supplier order creation and tracking for aerated drink wholesalers, reducing manual effort and errors.
1.2. Automate generation, submission, and tracking of purchase orders to carbonated drink suppliers.
1.3. Real-time visibility into order status, stocking needs, and supplier confirmations.
1.4. Integration with inventory, sales, and logistics for end-to-end supply chain automation.

Trigger Conditions

2.1. Inventory falls below a predefined threshold.
2.2. Scheduled restocking batch date/time occurs.
2.3. Sales order spikes detected via analytics.
2.4. Supplier lead time triggers per item reorder rules.
2.5. Manual request from procurement manager via portal or app.

Platform Variants

3.1. SAP ERP
• Feature/Setting: Use BAPI_PO_CREATE1 to automate PO creation; configure with event-based triggers from MRP.
3.2. Oracle NetSuite
• Feature/Setting: SuiteScript scheduled workflow to auto-generate POs and trigger email alerts.
3.3. Microsoft Dynamics 365 Supply Chain
• Feature/Setting: Power Automate flow using Dynamics Supply Chain Management Connector with ‘When a record is updated’ event.
3.4. QuickBooks Online
• Feature/Setting: Use Purchase Order API for automated order entry when inventory falls below reorder point.
3.5. Zoho Inventory
• Feature/Setting: Automation rule to trigger purchase order creation and tracking via Zoho Flow.
3.6. Xero
• Feature/Setting: Webhook triggers for inventory events push to the PurchaseOrders endpoint.
3.7. Shopify
• Feature/Setting: Inventory Level webhook event to trigger app or API call for supplier order.
3.8. Orderhive
• Feature/Setting: Automated procurement workflow using Supplier Integration API on stock depletion.
3.9. Odoo
• Feature/Setting: Automated scheduler with procurement rules and “Purchase Order” object creation.
3.10. Unleashed
• Feature/Setting: API endpoint “PurchaseOrder” with new order automation on low stock alert.
3.11. Cin7
• Feature/Setting: API-triggered workflow for auto PO creation on stock thresholds.
3.12. SAP Ariba
• Feature/Setting: Procurement API setup to create and track orders from sourcing events.
3.13. TradeGecko (QuickBooks Commerce)
• Feature/Setting: Workflow automation to push supplier orders through API when SKUs reach reorder point.
3.14. GEP SMART
• Feature/Setting: Rules engine and auto-PO generation API with status tracking.
3.15. Coupa
• Feature/Setting: Integration with Inventory Management API and purchase requisition trigger.
3.16. Fishbowl Inventory
• Feature/Setting: Automation module to invoke Purchase Order API on reorder event.
3.17. Oracle Fusion Procurement
• Feature/Setting: REST API for Purchase Orders and B2B event triggers on inventory changes.
3.18. Slack
• Feature/Setting: Incoming Webhooks for procurement team alerts and order tracking.
3.19. Twilio
• Feature/Setting: Use Programmable SMS API for supplier order confirmations and delivery status notifications.
3.20. SendGrid
• Feature/Setting: Automated email notifications using Transactional Templates for order submissions and tracking updates.

Benefits

4.1. Removes manual error and delays in order generation and tracking.
4.2. Real-time inventory and supplier status visibility.
4.3. Faster replenishment cycles, minimizing stockouts or overstock.
4.4. Improved communication with suppliers and internal teams.
4.5. Full audit trail of supply chain actions and events.