Supplier compliance and document management alerts

Purpose

1.1. Automate monitoring and alerting for regulatory compliance and document management among aerated drinks suppliers.
1.2. Ensure timely collection, validation, renewal, and storage of supplier documents (e.g., safety certificates, import licenses, quality test results).
1.3. Reduce legal risks by imposing automated timelines, alerting lapses, and enabling proactive remediation across the wholesale beverage supply chain.
1.4. Integrate directly with supplier records to centralize oversight, trigger escalations for expired or missing documentation, and maintain a defensible audit trail for compliance audits.

Trigger Conditions

2.1. Receipt of new/updated supplier document via file upload or API.
2.2. Document approaching expiration within configurable threshold (e.g., 30 days).
2.3. Missing mandatory compliance document flagged by routine schedule or event-driven check.
2.4. Regulatory changes requiring new documentation or setup revision.
2.5. Failed document validation (e.g., mismatch, incomplete, file corrupted).

Platform Variants

3.1. Microsoft SharePoint
• Feature/Setting: Document Library Alert.
• Sample: Configure alert on document library for new uploads, expiry dates; use SharePoint REST API to trigger Power Automate flows.

3.2. DocuSign
• Feature/Setting: Connect Envelope Completed/Expired webhook.
• Sample: Use DocuSign Connect API to send JSON payload upon form signing or document expiry.

3.3. Salesforce
• Feature/Setting: Process Builder/Flow + Platform Events.
• Sample: Trigger on Supplier Object document fields update or expiration calculated via formula.

3.4. SAP Ariba
• Feature/Setting: Document Integration API.
• Sample: Invoke DocumentStatusUpdate event for alerts to purchasing and compliance teams.

3.5. Twilio SMS
• Feature/Setting: Messages API.
• Sample: Send SMS alerts to supplier management for impending document lapses: `"POST /2010-04-01/Accounts/{AccountSid}/Messages.json"`.

3.6. SendGrid
• Feature/Setting: Transactional Email API.
• Sample: Dispatch alert emails when compliance checks fail: `"POST /mail/send"`.

3.7. Slack
• Feature/Setting: Incoming Webhook.
• Sample: Post warnings to #supplychain-compliance channel on time-critical actions needed.

3.8. Google Drive
• Feature/Setting: Drive API, Watch/Change notifications.
• Sample: Listen for file changes and invoke automation if supplier folder altered or document expires.

3.9. Box
• Feature/Setting: Event Trigger API.
• Sample: Set up webhook for document deletion, expiry, or upload in supplier contract folders.

3.10. AWS S3
• Feature/Setting: S3 Event Notifications (ObjectCreated, ObjectRemoved).
• Sample: S3 bucket notifies Lambda function if a required document is removed or replaced.

3.11. Microsoft Teams
• Feature/Setting: Incoming Webhook & Adaptive Cards.
• Sample: Automated Teams message to supplier liaison team for renewal requests.

3.12. Zendesk
• Feature/Setting: Ticket Trigger API
• Sample: Create compliance ticket if expired documentation is unresolved in 3 days.

3.13. Monday.com
• Feature/Setting: Board Automation Rules/API.
• Sample: Item status updates if supplier documentation checklist incomplete.

3.14. Trello
• Feature/Setting: Webhook & Card Automation.
• Sample: Auto-create card and assign to compliance team for renewal follow-up.

3.15. Dropbox
• Feature/Setting: File Webhook.
• Sample: Monitor supplier-specific folder and notify managers if compliance doc is altered or deleted.

3.16. Okta
• Feature/Setting: Lifecycle Hooks API (Event Hooks).
• Sample: Send compliance alert when supplier user status changes (e.g., deprovisioned, blocked).

3.17. Google Workspace (Drive/Sheets/Gmail)
• Feature/Setting: Apps Script triggers & Gmail API.
• Sample: If row in tracker sheet hits expiry date, auto-email compliance and supplier contacts.

3.18. NetSuite
• Feature/Setting: SuiteScript Scheduled Script or Workflow.
• Sample: Check supplier records weekly for missing/non-compliant documents and push reminder.

3.19. HubSpot
• Feature/Setting: Workflow Automation.
• Sample: Auto-tag suppliers for follow-up if compliance documents are overdue.

3.20. ServiceNow
• Feature/Setting: Flow Designer + Notification Modules.
• Sample: Generate compliance incident for every document breach detected on platform.

3.21. Smartsheet
• Feature/Setting: Alerts & Actions / Update Requests.
• Sample: Send update requests to suppliers via Smartsheet API if compliance row is flagged.

3.22. Zapier
• Feature/Setting: Webhooks + Multi-step Zaps.
• Sample: Chain workflow integrating multiple software (e.g., Drive→Gmail→Slack alert).

3.23. Jira
• Feature/Setting: Automation Rules.
• Sample: Create or escalate Jira issues whenever supplier document is overdue or expired.

3.24. Airtable
• Feature/Setting: Automations + Scripting Block.
• Sample: Field-based triggers send renewal reminders to suppliers and internal staff.

Benefits

4.1. Eliminates manual tracking of supplier compliance documentation for wholesale carbonated beverage operations.
4.2. Reduces compliance risk and costly supply chain interruptions from lapses in regulatory paperwork.
4.3. Accelerates audit preparation—centralized alerts and history enable faster, more accurate responses.
4.4. Fosters proactive supplier management by engaging teams before documents expire, empowering automatic escalations if remediation lags.
4.5. Scalable and repeatable compliance assurance process tailored to regulatory volatility and document types.