Vehicle maintenance and inspection scheduling

Purpose

1.1. Ensure all vehicles in the aerated drinks supply chain are maintained and inspected on time to reduce breakdowns, comply with regulations, and optimize delivery schedules.
1.2. Automate scheduling, reminders, record-keeping, and compliance reporting for fleet vehicle maintenance and inspections.
1.3. Integrate with inventory and route management to minimize logistics disruptions and manage downtime effectively.

Trigger Conditions

2.1. Calendar-based triggers: Predefined service intervals (mileage/time) are reached.
2.2. IoT/Telematics updates: Real-time data reports threshold events (e.g., mileage, fault codes).
2.3. Manual service input: Dispatchers enter maintenance needs or inspection results.
2.4. External API notifications: Vendor maintenance slots confirmed or inspections failed.

Platform Variants

3.1. Twilio SMS
• Feature: API v2010/Accounts/{AccountSid}/Messages
• Sample: Configure automatic SMS reminders for drivers based on scheduling events.

3.2. SendGrid
• Feature: v3/mail/send
• Sample: Email notifications to fleet management and service partners on upcoming or overdue inspections.

3.3. Google Calendar
• Feature: Events: insert
• Sample: Automatically block off vehicle downtime for maintenance appointments.

3.4. Salesforce
• Feature: Platform Events API
• Sample: Create service case records when vehicles approach service thresholds.

3.5. Microsoft Teams
• Feature: Graph API /chats/messages
• Sample: Post real-time alerts in fleet operations channels.

3.6. Slack
• Feature: chat.postMessage
• Sample: Notify maintenance teams and dispatchers instantly.

3.7. ServiceNow
• Feature: Table API /api/now/table/{tableName}
• Sample: Log maintenance tickets and escalate overdue inspections.

3.8. Fleetio
• Feature: Vehicles API /api/v1/vehicles/{id}/service_entries
• Sample: Register service events and download maintenance histories.

3.9. Samsara
• Feature: Fleet API /fleet/vehicles/maintenance
• Sample: Trigger inspection scheduling based on telematics alerts.

3.10. Google Sheets
• Feature: Sheets API v4/spreadsheets/values
• Sample: Write or update maintenance logs for audit trails.

3.11. SAP
• Feature: Maintenance Orders API /sap/opu/odata/sap/API_MAINTENANCEORDER_SRV
• Sample: Generate and assign work orders for vehicle service.

3.12. Zendesk
• Feature: Tickets API /api/v2/tickets
• Sample: Create and manage issue tickets for unplanned repairs.

3.13. Asana
• Feature: Tasks API /tasks
• Sample: Assign maintenance follow-ups and inspection tasks to staff.

3.14. Monday.com
• Feature: Items API /v2/items
• Sample: Pipeline for tracking in-progress maintenance.

3.15. Azure Logic Apps
• Feature: Triggers and Actions
• Sample: Orchestrate multi-app workflows to sync calendars and alerts.

3.16. Jira
• Feature: Issues API /rest/api/3/issue
• Sample: Create tickets for periodic maintenance tasks and inspections.

3.17. QuickBooks
• Feature: Expenses API /v3/company/{companyId}/purchase
• Sample: Track maintenance costs and link to specific vehicles.

3.18. HubSpot
• Feature: Workflows API /automation/v3/workflows
• Sample: Automate email sequences to vendors and internal teams.

3.19. Oracle NetSuite
• Feature: RESTlet API
• Sample: Log asset servicing and update fleet records.

3.20. Zoho Creator
• Feature: Deluge scripting
• Sample: Custom forms for ad-hoc maintenance requests and approval flows.

Benefits

4.1. Reduces unplanned vehicle downtime and optimizes delivery schedules.
4.2. Enhances regulatory compliance with automated evidence and audit logs.
4.3. Improves staff accountability and vendor coordination.
4.4. Consolidates data for actionable reporting and preventive analytics.
4.5. Frees management from manual scheduling and follow-up.
4.6. Increases ROI on fleet assets by maximizing operational life.