Interview scheduling with automated notifications

Purpose

1.1. Automate the process of organizing, scheduling, and confirming interviews for talent (actors, directors, crew) using communications workflows.
1.2. Automates sending invitations, reminders, confirmation requests, calendar updates, and post-interview follow-ups.
1.3. Minimizes manual scheduling, reduces errors, and ensures all parties are constantly notified, improving overall interview workflow efficiency.
1.4. Supports calendar synchronization, conflict checks, and real-time updates to external stakeholders (managers, agents, casting directors).
1.5. Automates document and script attachment before the interview, and sends resource links as needed.

Trigger Conditions

2.1. New talent or crew applicant submits an interview request form.
2.2. Interviewer creates a new slot for talent via an integrated calendar.
2.3. Status change detected in talent management or casting system (e.g., “interview needed”).
2.4. Automated reminder and follow-up triggers based on scheduled interview date/time.
2.5. Automatedly reschedules in case of conflicts or cancellations detected via APIs.

Platform Variants

3.1. Google Calendar
• Feature/Setting: Events API (Insert, Update, Watch) — automate event creation, update on reschedule, and monitor changes.
3.2. Microsoft Outlook 365
• Feature/Setting: Calendar endpoint (Create Event, Update Event API) — automatedly push interviews and reminders to user calendars.
3.3. Zoom
• Feature/Setting: Meetings API (Create & Update Meeting) — automate video link generation and share details via auto-notification.
3.4. Microsoft Teams
• Feature/Setting: Graph API (Schedule onlineMeeting) — automate scheduling and reminders for Teams interviews.
3.5. Twilio
• Feature/Setting: Programmable SMS API — automatedly send SMS notifications and reminders to candidates and panel members.
3.6. SendGrid
• Feature/Setting: Email API (Mail Send) — automate confirmation and update emails with calendar links.
3.7. Slack
• Feature/Setting: Incoming Webhooks or Events API — automate direct interview alerts to recruiter/staff channels.
3.8. WhatsApp (via Twilio)
• Feature/Setting: WhatsApp API — automate direct WhatsApp interview reminders and confirmations.
3.9. Calendly
• Feature/Setting: Webhook Events — automate notification and candidate self-scheduling flows.
3.10. Airtable
• Feature/Setting: Base Triggers/Automations — automate updates when status fields change in talent pipelines.
3.11. SAP SuccessFactors
• Feature/Setting: Interview Scheduling API — automate creation and updates of interview appointments for candidates.
3.12. BambooHR
• Feature/Setting: Employee API — automate pulling candidate info and updating interview events on status change.
3.13. Greenhouse
• Feature/Setting: Scheduler API — automate interview slot selection, invitations, and feedback notes.
3.14. DocuSign
• Feature/Setting: Envelope API — automate distributing, signing, and tracking pre-interview NDAs/contracts.
3.15. ZoomInfo
• Feature/Setting: Webhooks/DataEnrich API — automate pulling additional data for candidate context prior to interview.
3.16. Zapier
• Feature/Setting: Multi-step automation builder — connect multiple platforms for seamless automated workflows.
3.17. HubSpot
• Feature/Setting: Meetings API — automate integration of interview scheduling with CRM follow-ups.
3.18. Trello
• Feature/Setting: Power-Ups/Butler — automate movement of candidate cards through interview states.
3.19. Google Sheets
• Feature/Setting: Apps Script — automate interview slot management and notification triggers.
3.20. Asana
• Feature/Setting: Tasks/Subtasks API — automate assignment and reminders for interview action items.
3.21. Salesforce
• Feature/Setting: Event/Task API — automate integration of interview events into candidate profiles and pipelines.
3.22. Mailchimp
• Feature/Setting: Transactional Email API — automate batch interview notifications and follow-up drip campaigns.

Benefits

4.1. Automates repetitive scheduling tasks, reducing manual workloads and potential for human error.
4.2. Automated notifications and reminders prevent missed interviews and increase attendance reliability.
4.3. Automates calendar conflict resolution, enabling smoother interview pipelines for casting and talent acquisition.
4.4. Maximizes time efficiency for coordinators, interviewers, and talent by centralizing communication and updates.
4.5. Automates adherence to process requirements—including NDAs, script distribution, and feedback collection—throughout the interview lifecycle.