Transaction & Account Management AutomationPurpose
1. Automate the generation, formatting, and dispatch of account statements every month or quarter to credit union members.
2. Included is the automation of data extraction from core banking, statement PDF creation, notification, and tracking deliveries.
3. Automates compliance with periodic reporting, reducing manual intervention and errors.
4. Enables the automatic scaling for volume spikes or reporting periods.
Trigger Conditions
1. Scheduled: Triggered by monthly or quarterly calendar events.
2. Transactional: Automates initiation upon period-end batch closure.
3. Manual review completion: Triggered automatically after accountant sign-off.
4. Exception-based: Automates rerun if statement generation or dispatch fails.
Platform Variants (with Example Configuration/Feature/Setting)
1. Microsoft Power Automate
• Config: Automate scheduling by adding "Recurrence" + "Send email with options" connectors.
2. Zapier
• Config: Automates detection of period, retrieves data via webhook, generates PDF, sends via email/SFTP.
3. DocuSign
• Config: Automating envelope creation and recipient email dispatch using Statement PDF.
4. AWS Lambda
• Config: Automate Lambda execution with S3 input/output bucket event triggers.
5. Google Cloud Functions
• Config: Schedule Pub/Sub topic to trigger automated function to send statements via Gmail API.
6. Twilio SendGrid
• Config: Automate statement dispatch through "Mail Send" endpoint, attachment = statement PDF.
7. Salesforce
• Config: Schedule action with automation to send PDF via integrated third-party service.
8. Adobe PDF Services
• Config: Automates template to PDF generation from transactional data; triggers email dispatch.
9. SFTP Servers (FileZilla/Files.com)
• Config: Automate SFTP action in workflow, statement file dropped into secure member-specific directory.
10. Mailgun
• Config: Automator sends statements through POST /messages API, attachment as account statement.
11. Mandrill
• Config: Automate POST to /messages/send, attach statement PDF, mapped merge fields.
12. SMTP2GO
• Config: Automator relays outbound emails via SMTP, automating bulk statement dispatch jobs.
13. HubSpot
• Config: Automate trigger at end-of-period, email batch list, attached statement.
14. Pabbly Connect
• Config: Automates monthly event, fetches data, PDFMonkey for rendering, email upload action.
15. IBM App Connect
• Config: Automates data fetch from DB2, generates PDF, scheduled email node.
16. Integromat (Make)
• Config: Automates pulling data, outputting PDF via third-party module, email or SFTP as terminal action.
17. Oracle Integration Cloud
• Config: Automates secure DB extract, content enrichment, message delivery service.
18. JotForm PDF Editor
• Config: Map form data for monthly/quarterly automation, trigger email with attached PDFs.
19. ActiveCampaign
• Config: Automatedly triggers email with report as attachment based on predefined schedule.
20. Postmark
• Config: Automates statement dispatch through HTTP POST with files to batch endpoint.
Benefits
1. Statement sending automated across multiple platforms reduces manual time, increases accuracy.
2. Automation of multi-channel delivery (email, SFTP, SMS) enhances member experiences.
3. Automates regulatory compliance with audit logs and repeatability.
4. Automated error detection/resending elevates assurance of delivery.
5. Automator enables scalable handling of peak reporting periods and high-volume statement runs.
6. Reduces cost, speeds up delivery, and creates a fully automatable, reliable, and predictable workflow for statements.