Compliance and Documentation AutomationPurpose
1.2. Ensure all transaction, logistics, and compliance documentation is securely retained, retrievable, and automatically purged after statutory periods.
1.3. Safeguard against data loss, unauthorized access, and audit failures by automating systematic backup, indexing, and deletion based on compliance schedules.
1.4. Minimize manual intervention by automating document lifecycle management across all business systems used by copper suppliers.
Trigger Conditions
2.2. Scheduled periodic audits or compliance deadlines reached.
2.3. Manual upload to designated folder or drive for archival.
2.4. Expiry of statutory retention period for specific record categories.
2.5. Detection of business process completion, such as invoice payment or delivery confirmation.
Platform Variants
3.1. Google Drive
• Feature/Setting: Automate use of Drive API’s "Files.create" and "Files.update".
• Configuration: Script to move files to a dedicated "Archive" folder once metadata meets compliance retention requirements.
3.2. SharePoint
• Feature/Setting: Automate Document Library "Retention Labels" and use SharePoint API for file movement.
• Configuration: Create automated flows that apply retention labels and trigger file archiving to compliance-designated folders.
3.3. Dropbox
• Feature/Setting: Automated Dropbox Business API’s "filesMove" and "filesDelete".
• Configuration: Script to move eligible files into an "archived" folder and handle automated deletion post-retention period.
3.4. AWS S3
• Feature/Setting: Automated S3 Lifecycle configuration and "PutObject" API.
• Configuration: Automate transferring files to "GLACIER" class with rules based on date metadata and industry retention policy.
3.5. Microsoft OneDrive
• Feature/Setting: Automate Graph API’s "/drive/items/{item-id}/move".
• Configuration: Automatically move compliance documents to an "Archive" folder with metadata-based triggers.
3.6. Box
• Feature/Setting: Automate Box API’s "Move File" and set "Retention Policies".
• Configuration: Use automated flows triggered by document tagging or date field updates.
3.7. Egnyte
• Feature/Setting: Egnyte "Automated File Lifecycle" and "Egnyte API Delete".
• Configuration: Automatically flag and remove or archive files in accordance with legal schedules.
3.8. SAP
• Feature/Setting: Automate SAP ArchiveLink APIs for document management.
• Configuration: Automated movement of business records into secure storage after workflow completion.
3.9. Oracle Documents Cloud
• Feature/Setting: Use REST API "archiveObject".
• Configuration: Configure automated scripts to archive records on compliance trigger events.
3.10. DocuWare
• Feature/Setting: Workflow automation for "Auto-Index", "File Cabinet Archiving".
• Configuration: Set up triggers based on document type and status.
3.11. Zoho WorkDrive
• Feature/Setting: Zoho WorkDrive API "Move".
• Configuration: Script auto-transfers of critical records to "Compliance Archive".
3.12. Laserfiche
• Feature/Setting: Workflow Bot for "Record Retention".
• Configuration: Automatedly initiate archival on compliance rule match.
3.13. IBM FileNet
• Feature/Setting: FileNet "Retention Policy" automation.
• Configuration: Employ rule-based workflow to move documents.
3.14. M-Files
• Feature/Setting: Metadata-driven "Vault Archive".
• Configuration: Automated archiving on property-based rules.
3.15. Alfresco
• Feature/Setting: Alfresco Rules Engine "Action for Archiving".
• Configuration: Auto-archive upon triggering events like status change or time elapsed.
3.16. NetDocuments
• Feature/Setting: "Automated Workflows" and "File Movement".
• Configuration: Document move based on compliance review completion.
3.17. OpenText Content Suite
• Feature/Setting: Content Suite "Lifecycle Management".
• Configuration: Automatedly trigger retention actions per compliance policies.
3.18. Smartsheet
• Feature/Setting: Automated "Move Row" and integration with cloud storage.
• Configuration: Move completed or expired compliance tasks to archival sheets/folders.
3.19. Citrix ShareFile
• Feature/Setting: API-based "File Retention".
• Configuration: Automate archival folder move and scheduled deletions.
3.20. Airtable
• Feature/Setting: Airtable Automations for moving records and archiving attachments.
• Configuration: Trigger automator on completed compliance status and send files to cloud archive.
Benefits
4.2. Automates record lifecycle management, saving administrative resources.
4.3. Ensures all copper supplier documentation is securely and automatedly archived for prescribed durations.
4.4. Automating document retrieval supports faster, audit-ready access to historical records.
4.5. Automation ensures purging of obsolete data, enhancing data governance, security, and regulatory standing.