Event/webinar registration and reminder workflows

Purpose

1.1. Automate event or webinar registration, reminders, confirmations, and follow-ups for culinary school prospects and students.
1.2. Streamline attendee data capture, automated reminders, payment verification, and post-event engagement through various channels.
1.3. Automate integration with marketing, CRM, and analytics systems to maximize registrant conversion and engagement.
1.4. Automate calendar bookings, form processing, and personalized messaging, ensuring no lead or opportunity is lost.
1.5. Optimize automated campaign management for repeated culinary school events and webinars to scale outreach without manual effort.

Trigger Conditions

2.1. New event or webinar created in calendar system.
2.2. Registration form submission via website, landing page, or ad campaign.
2.3. Payment confirmation received via payment processor.
2.4. Specific time intervals before event start (e.g., 7 days, 3 days, 24 hours, 1 hour).
2.5. Event status update or last-minute changes broadcasted.
2.6. Registration cap reached or waitlist activated.

Platform Variants

3.1. Google Forms
• Feature/Setting: Automate form response trigger; configure Google Forms API trigger for new registration event.

3.2. Calendly
• Feature/Setting: Webhook integration; automate when a new booking is made for a webinar slot.

3.3. Eventbrite
• Feature/Setting: Automate event.created, order.placed, and attendee.updated webhooks from Eventbrite API.

3.4. Zoom
• Feature/Setting: Configure Meetings API to automate meeting creation and webhook notifications for registrations.

3.5. Microsoft Outlook Calendar
• Feature/Setting: Automate event in the Outlook Calendar API for new, updated, or deleted event triggers.

3.6. Salesforce
• Feature/Setting: Automate using the Salesforce Event/Lead API for registration record creation and campaign addition.

3.7. HubSpot
• Feature/Setting: Automate HubSpot Forms API and Workflows for event registration and email sequencing.

3.8. Twilio SMS
• Feature/Setting: Automate SMS reminders using Twilio Programmable Messaging API when registrant data is added.

3.9. SendGrid
• Feature/Setting: Automate transactional and mass email with the SendGrid Mail Send API for confirmations and reminders.

3.10. Mailchimp
• Feature/Setting: Automate contact list addition and campaign triggers via Mailchimp Marketing API.

3.11. Slack
• Feature/Setting: Automate notification messages using Slack Incoming Webhooks to dedicated event channels.

3.12. Zapier
• Feature/Setting: Automate cross-platform workflow initiation when event trigger detected; use Zapier Event Automation.

3.13. Shopify
• Feature/Setting: Automate order webhook for paid event registrations processed as products.

3.14. Stripe
• Feature/Setting: Automate payment_intent.succeeded webhook for secure registration confirmations.

3.15. Typeform
• Feature/Setting: Automate Typeform Responses API events for high-engagement registration experiences.

3.16. Airtable
• Feature/Setting: Automate new row creation; Airtable API triggers downstream workflows for registrant tracking.

3.17. Intercom
• Feature/Setting: Automate messenger and email campaigns via Intercom Conversations API post-registration.

3.18. Facebook Lead Ads
• Feature/Setting: Automate incoming leads with Facebook Marketing API, fetch contacts, and start follow-up workflow.

3.19. Webex
• Feature/Setting: Automate Meeting API participant addition and automated reminders.

3.20. Pabbly
• Feature/Setting: Automate event registration capture and multi-channel workflows via Pabbly Connect triggers.

3.21. ActiveCampaign
• Feature/Setting: Automate contact tagging and autoresponder setup through ActiveCampaign API events.

3.22. Google Sheets
• Feature/Setting: Automate new row triggers in Sheets API to initiate further automation for new registrations.

Benefits

4.1. Automates routine event management, minimizing manual errors and staff effort.
4.2. Ensures timely, consistent reminders and follow-ups, raising attendance and engagement rates.
4.3. Real-time automated data sync with CRM, email, and communication platforms.
4.4. Automates personalized messaging, increasing registrant satisfaction.
4.5. Enables scalable, repeatable automator workflows ideal for multiple culinary school events.
4.6. Reduces operational load, freeing teams for high-impact marketing and outreach.
4.7. Provides analytics and automated reporting on registrations and campaign performance.