Automated parts ordering based on inventory thresholds

Purpose

1.1. Automate stock control and parts ordering process, ensuring Cupra dealer service departments avoid out-of-stock situations and reduce manual intervention.
1.2. Enables real-time inventory tracking and just-in-time replenishment for maintenance, repair, and operational efficiency.
1.3. Integrates manufacturer and supplier APIs with dealership management systems to drive fully automated, rules-based order generation when inventory thresholds hit set points.

Trigger Conditions

2.1. Inventory item count falls below predefined minimum threshold.
2.2. Scheduled inventory audit detects low or missing stock.
2.3. Maintenance schedule update forecasts specific part consumption triggering automated ordering.
2.4. Manual override or urgent service repair uses up remaining critical parts stock.

Platform Variants

3.1. SAP Business One
• Feature: Automatic Purchase Request API
• Configure automated purchase requisitions when inventory falls below minimum.
3.2. Microsoft Dynamics 365
• Feature: Inventory Stock Threshold Automation
• Configure workflow to trigger purchase orders based on real-time inventory levels.
3.3. Oracle NetSuite
• Module: Restock Alert & Order API
• Automates reorder points setup to auto-generate supplier purchase orders.
3.4. Salesforce
• Feature: Flow Automation + Supply Chain Connect API
• Configure flow to post order to vendor integrated with inventory object.
3.5. SAP S/4HANA
• Feature: Stock Monitoring & Reorder Point via API_PURCHASEORDER
• Automates purchase order sending when stock depletes.
3.6. QuickBooks Online
• Feature: Inventory Reordering Automation via API
• Auto-create purchase orders and notify vendors by email.
3.7. Odoo
• Feature: Automated Procurement Rules
• Sets minimum stock rules and automates vendor order.
3.8. Shopify
• Feature: Inventory Triggers App + Webhooks
• Configure webhook to send vendor order when SKU threshold met.
3.9. Zoho Inventory
• Feature: Low Stock Automation Workflows
• Trigger purchase request when item goes below minimum quantity.
3.10. Stitch Labs
• Feature: Low Inventory Alert API
• Automatically POST orders to supplier endpoints.
3.11. Cin7
• Feature: Automated Replenishment
• Activation of rules-based stock alerts to auto-create orders.
3.12. Brightpearl
• Feature: Inventory Automation Rules
• Auto issue POs on low stock event via API.
3.13. TradeGecko (QuickBooks Commerce)
• Feature: Smart Reorder API
• Confirms stock level and creates vendor orders.
3.14. DEAR Systems
• Feature: Purchase Automation
• Automates generating supplier POs based on custom reorder points.
3.15. Fishbowl Inventory
• Feature: Auto Reorder
• Set up reorder points triggering automated supplier ordering.
3.16. Unleashed
• Feature: low stock email automation
• Triggers supplier email POs when threshold hit.
3.17. Katana MRP
• Feature: Automatized Restock Workflows
• Automates supplier order when buffer stock is hit.
3.18. Shopify Flow
• Feature: Custom Inventory Triggers
• If inventory < threshold, POST purchase order to supplier API.
3.19. Xero
• Feature: Inventory Item Reorder API
• Automates bill creation, order sending to supplier’s email.
3.20. Amazon Seller Central
• Feature: Automated Restock Recommendations API
• Configure triggers to auto-send restock orders to Cupra authorizers.

Benefits

4.1. Automates reduction of manual entry and human error in service parts ordering.
4.2. Automatedly increases service bay uptime by eliminating part stockouts.
4.3. Automating reduces procurement cycle time.
4.4. Provides automatable compliance with OEM and corporate stock requirements.
4.5. Enables automated reporting and traceability for audit purposes.
4.6. Automates multi-supplier and multi-location management.
4.7. Supports automator-driven scalability of operations across Cupra dealership networks.