Integration with bookkeeping platforms

Purpose

1.1. Automate synchronization of sales, expenses, payroll, and VAT data between restaurant POS and bookkeeping platforms for streamlined financial reporting and statutory compliance.
1.2. Reduces manual data entry and error risk by automatedly pushing transaction records into bookkeeping software daily, ensuring timely tax filings, reporting, audit trails, and cost management.
1.3. Supports automated reconciliation of bank feeds, vendor invoices, payroll disbursements, and cash flow, integrating local Czech tax codes and reporting rules.

Trigger Conditions

2.1. New sales order, invoice, or receipt recorded in the POS or ERP system.
2.2. New vendor bill or supplier payment entered.
2.3. Scheduled batch jobs (e.g., every night at 2:00 AM) for automated processing of financial data.
2.4. Change in VAT rates or tax liability window closing.
2.5. End-of-month or end-of-quarter reporting deadlines.

Platform Variants

3.1. QuickBooks
• Feature/Setting: Automate via QuickBooks Online API v3: Create/Update Invoice, Create Bill, Sync Payment endpoint using OAuth authentication.
3.2. Xero
• Feature/Setting: Automating with Xero Accounting API—POST Invoices, POST Contacts, PUT Payments; pre-configure tenant ID and scopes.
3.3. SAP Business One
• Feature/Setting: Automate B1 Service Layer API—DocumentService for Add/Update Invoice, PurchaseOrder; set up login and data mapping.
3.4. Sage Business Cloud
• Feature/Setting: Automated Invoice and Transaction Import via Sage API (POST /invoices, GET /contacts), with scheduling support.
3.5. Wave Accounting
• Feature/Setting: Wave GraphQL API—automate Mutation salesTransactionsCreate, purchasesCreate, and journalEntryCreate.
3.6. FreshBooks
• Feature/Setting: Automated Bookkeeping API—/accounting/account/{account_id}/invoices/invoices endpoint, with client mapping automation.
3.7. Zoho Books
• Feature/Setting: Automate Zoho Books API—POST Invoices, POST Payments; set up authtokens and organization IDs.
3.8. MYOB
• Feature/Setting: MYOB AccountRight API—automate /Sale/Invoice and /Purchase/Bill endpoints with scheduled batch updates.
3.9. KashFlow
• Feature/Setting: KashFlow API—automate SaveInvoice, SavePurchase, and SavePayment, using key-based authentication.
3.10. Exact Online
• Feature/Setting: Automate ExactREST API for /salesentries, /purchaseentries; set division code for each Czech restaurant unit.
3.11. FreeAgent
• Feature/Setting: Bookkeeping API sync—automated creation of invoices, expenses, and payments via /v2/invoices and /v2/bills.
3.12. NetSuite
• Feature/Setting: REST API—automate POST /record/v1/invoice, /vendorbill, and scheduled job management for nightly updates.
3.13. Kashoo
• Feature/Setting: Automate Kashoo API with /invoices and /expenses endpoints, linked to Czech VAT automation.
3.14. Billy
• Feature/Setting: Automate accounting via Billy API /v2/invoices, /v2/expenses, and connect through secure OAuth.
3.15. QuickFile
• Feature/Setting: Automated Bookkeeping API—create_invoice, create_purchase, set interval triggers for Czech payroll posting.
3.16. GnuCash
• Feature/Setting: File-based automation—generate and sync XML/CSV for import, cron for automated nightly batch jobs.
3.17. Odoo
• Feature/Setting: Odoo XML-RPC API—automated create/write for account.move, scheduled action for Czech tax periods.
3.18. Debitoor
• Feature/Setting: API endpoints automation for /invoices, /expenses, with auto-submit to Czech authorities.
3.19. ClearBooks
• Feature/Setting: Automate via ClearBooks API (POST /invoices, /purchases), supporting Czech localization.
3.20. Fortnox
• Feature/Setting: Fortnox REST API automation for /invoices, /supplierinvoices; cron jobs for EET-compliant reporting.
3.21. Visma eAccounting
• Feature/Setting: API automation for financial entry via /v2/customerinvoices, /v2/supplierinvoices, automate periodic posting.
3.22. Bluelink
• Feature/Setting: Automate Bluelink REST API for invoice/sale/purchase record automation with mapping for Czech chart-of-accounts.

Benefits

4.1. Automates bookkeeping, reducing administrative workload and human error.
4.2. Real-time automated financial snapshots for Czech restaurant compliance and management.
4.3. Enables automated tax reporting, VAT submissions, and precise fiscal documentation.
4.4. Scalable automation of transaction handling as sales volume changes.
4.5. Integrates with local and global payment and banking APIs for automated reconciliations.