Daily tip pooling calculations

Purpose

1.1. Automate daily calculation and distribution of tip pools among staff per shift, considering roles, hours worked, and company policies on tip sharing.
1.2. Automates manual paperwork, reduces errors, standardizes payout compliance, enhances transparency, and ensures timely, fair staff compensation for Dhaba cuisine outlets.
1.3. Enables automated generation of reports, notifications, and data logging across multiple teams and locations.

Trigger Conditions

2.1. Shift closure event triggered by point-of-sale entry or clock-out.
2.2. End-of-day batch trigger or specific schedule timer (e.g., 11:59pm daily).
2.3. Manual trigger via dashboard for supervisor-initiated recalculation or review.

Platform Variants

3.1. Google Sheets
• Feature/Setting: Automate tip record updates via Google Sheets API; configure Append and Update rows with staff, hours, tip pool data.

3.2. Microsoft Excel Online (Office 365)
• Feature/Setting: Automate data entry and recalculation using Excel Graph API’s Update Range and Table Row features.

3.3. Slack
• Feature/Setting: Automate tip summaries to staff via Slack Bot API using chat.postMessage for shift-wise notifications.

3.4. Twilio SMS
• Feature/Setting: Automated SMS alerts for tip payouts; configure Programmable Messaging Send API with merge data fields.

3.5. SendGrid
• Feature/Setting: Automate daily email with tip distribution using Send Email REST API and dynamic templates.

3.6. QuickBooks
• Feature/Setting: Automate accounting ledger by posting tips via Expense and JournalEntry endpoints in QuickBooks API.

3.7. PayPal
• Feature/Setting: Automate instant staff tip payout through Payouts REST API with staff banking details.

3.8. Xero
• Feature/Setting: Automate transaction records for tip disbursal using Xero Accounting API (Payments endpoint).

3.9. Zoho People
• Feature/Setting: Automate shift and attendance sync to fetch data by configuring Attendance/ListRecords API.

3.10. BambooHR
• Feature/Setting: Automate pulling staff data from BambooHR Employee Directory API for tip allocation logic.

3.11. Airtable
• Feature/Setting: Automate staff tip log entries via Airtable API using Create Record and Update Record actions.

3.12. Monday.com
• Feature/Setting: Automate workflows for approval and comment through Monday API’s change_column_values mutation.

3.13. Notion
• Feature/Setting: Automate historical log and policy display using Notion API’s createPage and updatePage endpoints.

3.14. HubSpot
• Feature/Setting: Automate centralized reporting for HR; sync via Workflows API and Custom Objects APIs.

3.15. Freshdesk
• Feature/Setting: Automate ticket creation for tip disputes with Create Ticket API using webhook on exception detection.

3.16. Zapier
• Feature/Setting: Automate multi-step workflows using Zapier Webhooks and Formatter events for calculations.

3.17. Salesforce
• Feature/Setting: Automate HR notifications and records; configure Process Builder and REST API for new payout records.

3.18. Stripe
• Feature/Setting: Automate direct staff payments using Stripe Payouts API configured per shift’s final tip pool.

3.19. Trello
• Feature/Setting: Automate tip distribution as Trello cards for visibility using Add Card and Update Card API endpoints.

3.20. Asana
• Feature/Setting: Automate tasks for adjustment requests with Create Task API and assign to HR staff.

3.21. Discord
• Feature/Setting: Automate notifications using Webhook and Bot Message endpoint to alert staff teams.

3.22. Mailgun
• Feature/Setting: Automate batch notification emails with Mailgun’s Messages API and dynamic personalization.

3.23. Pipedrive
• Feature/Setting: Automate custom deal or activity for unusual adjustments using Add Activity API.

3.24. DocuSign
• Feature/Setting: Automate policy acknowledgment with EnvelopeSignature endpoints, collecting digital consent to new tip rules.

Benefits

4.1. Fully automate daily calculations, automating all data entry and distribution tasks otherwise requiring manual effort.
4.2. Automates compliance via standardized rules, automates reporting, and ensures transparent, traceable payouts.
4.3. Reduces tip disputes and error rates by automating computations and notification routines.
4.4. Frees supervisor time, increases trust, and automates integration with HR and accounting systems for seamless end-to-end staff management.
4.5. Boosts morale by automating timely, fair, and consistent tip allocation for all team members.