Attendee reminders and logistics notifications

Purpose

1.1. Automate attendee reminders and logistics notifications for dive trips, social events, and training sessions, ensuring all participants receive timely, accurate updates about schedules, venue details, transportation, packing, weather, and emergency procedures.
1.2. Automating these communications reduces manual errors, enhances attendee preparedness, and improves event satisfaction by automatedly delivering essential event logistics before, during, and after dive club activities.

Trigger Conditions

2.1. Automate triggers when a member registers for an event or trip.
2.2. Automated reminders activate X hours or days before event start, based on event settings.
2.3. Automated notifications sent for last-minute changes, cancellations, or logistics updates detected in event management systems.
2.4. Trigger on event status change, e.g., confirmed, canceled, or rescheduled.

Platform Variants

3.1. Twilio SMS
• Feature/Setting: Automate SMS notifications using Twilio Messaging API. Configure outgoing SMS with dynamic event fields (date, venue, time).
3.2. SendGrid
• Feature/Setting: Automate event reminder emails; configure SendGrid Mail Send API with personalized content and attachments.
3.3. Slack
• Feature/Setting: Automate direct messages to members using Slack Bot API; configure channel notifications for group logistics updates.
3.4. Microsoft Teams
• Feature/Setting: Automator posts in event channels using Teams API; configure adaptive cards for reminders and updates.
3.5. WhatsApp Business API
• Feature/Setting: Automate reminders via WhatsApp template messages; configure approved templates and sender IDs.
3.6. Facebook Messenger
• Feature/Setting: Automate logistics updates via Messenger Send API; configure event bots for 1:1 communication.
3.7. Discord
• Feature/Setting: Automate event reminder posts to channels; configure Discord Webhooks for instant dissemination.
3.8. Google Calendar
• Feature/Setting: Automate calendar invitations and reminder popups using Calendar API; trigger updates for new/changed events.
3.9. Outlook Calendar
• Feature/Setting: Automator schedules automated event invitations and notifications using Microsoft Graph API.
3.10. Mailgun
• Feature/Setting: Automate bulk reminder emails via Mailgun Send Message API; track delivery and opens.
3.11. Zoom
• Feature/Setting: Automate meeting invitations and reminders using Zoom Meeting API/webhooks for online dive club briefings.
3.12. Telegram
• Feature/Setting: Automate logistics notifications using Telegram Bot API; send targeted, automated messages to subscriber lists.
3.13. HubSpot
• Feature/Setting: Automate workflow-triggered email reminders from CRM event registration fields.
3.14. Salesforce
• Feature/Setting: Automate attendee notifications triggered from Event objects using Salesforce Process Builder and Outbound Messages.
3.15. ActiveCampaign
• Feature/Setting: Automate segmented reminder emails through Campaign Automations linked to club event lists.
3.16. Eventbrite
• Feature/Setting: Automating post-registration reminders using Eventbrite Webhooks, triggering emails/SMS.
3.17. Zoho CRM
• Feature/Setting: Automate automated task creation and notification emails when event records are updated.
3.18. OneSignal
• Feature/Setting: Automated push notification reminders via OneSignal REST API for mobile club app users.
3.19. Pushover
• Feature/Setting: Automate real-time, mobile push notifications for urgent logistics changes, using Pushover Messages API.
3.20. Aircall
• Feature/Setting: Automating scheduled voice calls with logistics scripts using Aircall API to reach non-digital attendees.

Benefits

4.1. Automates timely communication, boosting attendance and reducing missed events.
4.2. Minimizes manual organizer effort, freeing staff via automation.
4.3. Ensures consistent, clear logistics information for safer, better-prepared trips.
4.4. Automated system adapts to cancellations/changes, reducing last-minute confusion.
4.5. Supports scalable communication as event and member lists grow, leveraging automation.