Event RSVP collection and reminders

Purpose

1. The core purpose is to automate the collection of RSVPs for dive club events, streamlining attendee tracking, reminder notifications, and follow-ups using diverse automatable platforms and APIs.

2. Ensures efficient automated communication to maximize member participation and minimize manual workload for dive club administrators.

3. Enables sending automated RSVP invitations, tracking attendee responses, managing event lists, and triggering automated reminders and updates across multiple marketing channels.

4. Supports automated feedback gathering post-event for club records and continuous improvement.

Trigger Conditions

1. New dive club event scheduled or published.

2. Event update (date/time/location change) detected.

3. RSVP form submission (accept, decline, tentative).

4. Approaching event deadline requires automated reminder.

5. Automated scheduled interval for post-event survey/follow-up.

Platform Variants

1. Twilio SMS

• Feature/Setting: Automate SMS RSVP invitation via API; configure webhook for inbound replies; automated reminders using Messaging Service.
  

2. SendGrid

• Feature/Setting: Automate bulk email invitations and reminders using SendGrid Marketing Campaigns API; configure Event Webhook for response tracking.
  

3. Google Forms

• Feature/Setting: Automate sharing RSVP form links with Google Forms API; trigger automations on form submit events.
  

4. Mailchimp

• Feature/Setting: Automate event campaign sending via Mailchimp API; automate follow-up with Automations tab, configure Event-based Audiences.
  

5. Outlook Calendar

• Feature/Setting: Automate sending calendar invites and reminders via Microsoft Graph API; utilize webhook for RSVP status updates.
  

6. Slack

• Feature/Setting: Automate RSVP notifications to channels using Incoming Webhooks; automate user reminders via Slack Reminder API.
  

7. Zoom

• Feature/Setting: Automate meeting creation and RSVP through Zoom API; automate follow-up emails to registrants.
  

8. Facebook Events

• Feature/Setting: Automate event creation and guest list sync using Graph API; automate reminders via Messenger API.
  

9. Eventbrite

• Feature/Setting: Automate event setup, RSVP tracking, and reminders with Eventbrite API; schedule automations for reminder emails.
  

10. Typeform

• Feature/Setting: Automate RSVP survey creation and sharing via Typeform API; automate response collection.
  

11. WhatsApp Business API

• Feature/Setting: Automate RSVP invitations and reminders by configuring message templates; set automation rules for replies.
  

12. Salesforce

• Feature/Setting: Automate campaign creation for events, RSVP list management, and trigger reminders via Salesforce API workflows.
  

13. HubSpot

• Feature/Setting: Automate event invitation sequences and reminders using Marketing Automation; use Webhooks API for RSVP tracking.
  

14. Google Calendar

• Feature/Setting: Automate event invitations with Google Calendar API; fetch attendee RSVP status automatically.
  

15. Microsoft Teams

• Feature/Setting: Automate event invite notifications to Teams channels using Graph API; automate RSVP collection via Forms integration.
  

16. Discord

• Feature/Setting: Automate RSVP polling in channels with Discord Bots/Webhooks; automate scheduled event reminders.
  

17. Airtable

• Feature/Setting: Automate RSVP data storage, attendee list, and reminders via Airtable Automation scripts; use Webhook trigger.
  

18. SurveyMonkey

• Feature/Setting: Automate RSVP forms and reminders using SurveyMonkey API; automate response imports.
  

19. Constant Contact

• Feature/Setting: Automate bulk invitations and reminders with Email Campaigns API; track responses automatically.
  

20. Zendesk

• Feature/Setting: Automate support ticket creation for RSVP requests; automate reminders via Zendesk Triggers.
  

21. Zapier

• Feature/Setting: Automate connection and workflow triggers between RSVP forms and communication platforms; use Zap triggers/actions.
  

22. Trello

• Feature/Setting: Automate RSVP tracking as Trello cards; set automated due date reminders for follow-ups via Trello API.
  

Benefits

1. Automated event RSVP collection eliminates manual attendee tracking.

2. Automates multi-channel reminders, boosting attendee engagement with timely notifications.

3. Automation supports real-time RSVP status visibility for quicker club planning.

4. Automatable follow-ups drive post-event feedback collection and member retention.

5. Reduces administrative workload through automating repetitive communication and updates.

6. Improves marketing reach by automating cross-platform messaging and RSVP invitations.

7. Enables the club to automate scalability, efficiently managing small and large events.