Purpose
1. Automate end-to-end faculty onboarding, training, and documentation workflows.
2. Automates document collection, e-signature, scheduling, resource sharing, staff notifications, and feedback collection.
3. Standardizes compliance, documentation, and training task sequences for new and current faculty.
4. Automatedly assigns onboarding tasks, distributes policy guides, schedules training, monitors task completions, and collects acknowledgments.
5. Automates integration with HR, IT, and learning management systems to reduce manual errors and administrative delays.
Trigger Conditions
1. New faculty added to HRIS or Active Directory.
2. Manual onboarding initiation via web form or portal.
3. Automatedly detected completion of prerequisite tasks (e.g., HR background check).
4. Scheduled onboarding cycles (e.g., start of semester, rolling basis).
Platform Variants
1. Salesforce
• Feature/Setting: Workflow rule triggering onboarding tasks; API: /services/data/vXX.X/sobjects/Task.
2. Workday
• Feature/Setting: Hire event webhook; API: OnboardingTasks endpoint.
3. BambooHR
• Feature/Setting: New employee webhook; API: /employees/{id}/onboarding.
4. SAP SuccessFactors
• Feature/Setting: Intelligent Services Center event; API: /odata/v2/OnboardingActivity.
5. Google Workspace
• Feature/Setting: Automated email and file sharing; API: Directory API for account provisioning.
6. Microsoft 365
• Feature/Setting: Automated Teams invite; Power Automate triggers and Graph API: /users.
7. DocuSign
• Feature/Setting: Automated sending of onboarding packets for e-signature; API: /envelopes.
8. Adobe Sign
• Feature/Setting: Automated document requests; API: /agreements.
9. Asana
• Feature/Setting: Automated task list assignment; API: /tasks.
10. Trello
• Feature/Setting: Card creation for each onboarding step; API: /cards.
11. Slack
• Feature/Setting: Automated channel invitations and onboarding reminders; API: /conversations.invite.
12. Zoom
• Feature/Setting: Automated training webinar scheduling; API: /users/{userId}/meetings.
13. Calendly
• Feature/Setting: Automated training time slot booking; Webhook and Scheduling API.
14. TalentLMS
• Feature/Setting: Automator enrollment in onboarding courses; API: /users.
15. Moodle
• Feature/Setting: Automated course enrollment; API: core_user_create_users, core_enrol_manual_enrol_users.
16. Google Drive
• Feature/Setting: Automatedly share training documents; API: drive/v3/files.
17. Dropbox
• Feature/Setting: Automated document request and sharing; API: /files/share.
18. Zendesk
• Feature/Setting: Automated helpdesk ticket creation for IT onboarding; API: /api/v2/tickets.
19. Twilio SMS
• Feature/Setting: Automated SMS notifications for onboarding steps; API: /Messages.
20. SendGrid
• Feature/Setting: Automated email invites and reminders; API: /mail/send.
21. Monday.com
• Feature/Setting: Automated onboarding board automation; API: /boards/{board_id}/items.
22. Jotform
• Feature/Setting: Automate faculty data collection via digital forms; API: /form/{id}/submissions.
23. Typeform
• Feature/Setting: Automated feedback collection; API: /responses.
24. Freshdesk
• Feature/Setting: Automated support ticket for onboarding queries; API: /api/v2/tickets.
25. HubSpot
• Feature/Setting: Workflow for automated onboarding communications; API: /crm/v3/objects/contacts.
Benefits
1. Automates repetitive manual tasks and improves process consistency.
2. Reduces onboarding errors and compliance risks through automation.
3. Speeds up faculty engagement and shortens onboarding cycle.
4. Minimizes administrative workload and increases focus on higher-value resources.
5. Enables real-time tracking, reporting, and automated escalations.
6. Enhances faculty satisfaction with faster, more organized onboarding and training through automation.
Faculty & Resource Management