Automated payroll calculation for freelance artists

Purpose

1.1. Automate payroll calculation for freelance artists delivering drawing lessons, including tracking lesson hours, calculating pay rates, deducting taxes/fees, issuing payments, and logging transactions for accurate operations & resource management in the visual arts education sector.
1.2. Ensure all payments are automatedly processed in compliance with contracts, reduce manual administration errors, and provide real-time reporting for both management and artists.

Trigger Conditions

2.1. Completion of a drawing lesson and submission of time logs by freelance artist.
2.2. End-of-week or end-of-month payroll batch automation schedule.
2.3. Admin approval of submitted work hours.
2.4. Update in payment method information or contract terms.

Platform Variants

3.1. QuickBooks
• Feature/Setting: Payroll API; automate gross-to-net calculations via scheduled API trigger (Payroll.Create, Payroll.Get).
3.2. Xero
• Feature/Setting: Payroll endpoint; configure Payroll.PayRun automator for scheduled freelance payout.
3.3. ADP Workforce Now
• Feature/Setting: API connection using Payroll Data Input; automating artist payroll records and deductions.
3.4. Gusto
• Feature/Setting: Payroll automation via Gusto API (payroll_run.create, payroll_run.get_status).
3.5. BambooHR
• Feature/Setting: Time Tracking integration; automate pulling lesson hours into payroll module (Payroll Export).
3.6. Workday
• Feature/Setting: Payroll Web Service API; automate pay calculation from time-tracked data (Submit Pay Calculation Request).
3.7. Paychex Flex
• Feature/Setting: Import API for freelance artist pay data, automate disbursement cycle (ProcessPayroll).
3.8. FreshBooks
• Feature/Setting: Automated invoice creation for hourly work via Invoices API; automate payment log entries.
3.9. Zoho Payroll
• Feature/Setting: Payroll API to automate batch payment and calculation (ProcessPayroll API).
3.10. Square Payroll
• Feature/Setting: Staff time collection and automated payout using Payroll.PayEmployees.
3.11. PayPal Payouts
• Feature/Setting: Automate mass payout to freelancers via Payouts API (Create Batch Payout).
3.12. Stripe Connect
• Feature/Setting: Automate disbursement of earnings with Transfers API (Create transfer for artist after lesson completion).
3.13. Deel
• Feature/Setting: Freelance payroll integration and payout automation using Deel API (run payroll).
3.14. Wise Business
• Feature/Setting: Automate multi-currency payroll using Wise API (Create batch payments).
3.15. Monday.com
• Feature/Setting: Automated workflow from lesson completion board to payroll integration using automations (“When status changes to Complete, add row in payroll”).
3.16. Airtable
• Feature/Setting: Automate time-tracking updates; use scripting automation to trigger external payroll APIs.
3.17. Google Sheets
• Feature/Setting: Time log spreadsheet triggers script/automation to update calculation and call payment APIs.
3.18. DocuSign
• Feature/Setting: Electronic signature automation on payout approvals via API, integrated with payroll batch.
3.19. Slack
• Feature/Setting: Automated notification workflow on payroll calculation and payout events (using webhook triggers).
3.20. Microsoft Power Automate
• Feature/Setting: Power Automate flow for extracting timesheet info, calculation, and calling payroll APIs (Scheduled cloud flow).

Benefits

4.1. Automates calculation and payment cycle, drastically reducing manual processing time and payroll errors.
4.2. Enables scalable operations management for growing freelance teams and volume volatility.
4.3. Increases trust and transparency with artists through automated, predictable, and on-time payments.
4.4. Ensures compliance with tax laws and freelancer contract terms by automatedly applying deductions and maintaining audit logs.
4.5. Automates reporting for management and simplifies reconciliation in financial systems through integrated automations.