Automated inventory level monitoring and alerts

Purpose

1.1. Automate real-time inventory level monitoring for dried seafood stock in retail contexts, avoiding stockouts or overstock by automating surveillance of quantities, expiry dates, and restocking needs.
1.2. Automates sending automated alerts to staff or suppliers when thresholds are crossed, integrating multiple notification and ERP systems to streamline procurement.
1.3. Monitoring, notification, and analytics are automatedly centralized, reducing manual counting and reporting errors while maintaining regulatory compliance and quality standards.

Trigger Conditions

2.1. Inventory count falls below user-defined minimum thresholds (e.g., less than 15 kg of dried shrimp).
2.2. Automated detection of upcoming expiry dates within chosen warning period (e.g., 10 days prior).
2.3. Automatedly triggered by inbound shipment logged or outbound sales recorded, updating status in real time.
2.4. Automated purchasing order creation upon reaching reorder point.

Platform Variants

3.1. Twilio SMS
- Feature/Setting: Automate inventory alerts via programmable SMS when levels drop; configure Twilio Programmable Messaging API with webhook to send auto notifications to staff phones.
3.2. SendGrid
- Feature/Setting: Automatedly send email notifications using SendGrid Mail Send API with dynamic templates triggered by inventory drops.
3.3. Slack
- Feature/Setting: Automate Slack channel messages using Incoming Webhooks to notify teams instantly about low inventory items.
3.4. Microsoft Teams
- Feature/Setting: Automate Teams notifications using the Connector API, posting alert cards to specified inventory channels.
3.5. Shopify
- Feature/Setting: Automate the InventoryLevel API to trigger alerts inside Shopify admin and to staff emails as stock approaches preset limits.
3.6. WooCommerce
- Feature/Setting: Automate low stock notification endpoints, sending alerts via REST API triggers to managers.
3.7. QuickBooks Online
- Feature/Setting: Automating stock monitoring with Inventory Tracking API; trigger auto-purchase order workflow.
3.8. Xero
- Feature/Setting: Automate the creation of purchase orders using Xero Inventory API when automated triggers occur.
3.9. Zapier
- Feature/Setting: Automate inventory drops using Zapier webhook triggers to orchestrate multi-app notifications.
3.10. Microsoft Power Automate
- Feature/Setting: Automates flow setup for real-time low stock alerts using Power Automate’s Inventory connector.
3.11. Freshservice
- Feature/Setting: Automate escalated tickets on low inventory using Inventory Management module’s trigger automation.
3.12. Airtable
- Feature/Setting: Automate change detection via Airtable Automations, with scheduled alerts for any field updates.
3.13. Google Sheets
- Feature/Setting: Automate trigger formulas & scripts for low stock values, sending email or Slack alerts using Apps Script.
3.14. Monday.com
- Feature/Setting: Automate inventory board rules to send automated notifications and change statuses on column thresholds.
3.15. Oracle NetSuite
- Feature/Setting: Automate alerts via SuiteScript using Inventory Management SuiteApp for real-time threshold triggers.
3.16. SAP Business One
- Feature/Setting: Automating store alerts with SAP Alerts Management configured for stock quantities and expiry dates.
3.17. Salesforce
- Feature/Setting: Automate notifications and inventory tasks using the Salesforce Flow builder tied to ProductQuantity object.
3.18. Zoho Inventory
- Feature/Setting: Automate notifications via Workflow Rules when item stock dips below reorder level.
3.19. Mailgun
- Feature/Setting: Automates transactional emails for inventory alerts using Mailgun’s Messages API.
3.20. Pipedream
- Feature/Setting: Automate multi-step monitoring and notification workflows using Pipedream event triggers and actions.
3.21. Trello
- Feature/Setting: Automate Trello card creation for reordering or expiring items with Butler automation rules.
3.22. PagerDuty
- Feature/Setting: Automating escalation alerts on critical inventory drops using Event Orchestration with custom rules.
3.23. Microsoft Outlook
- Feature/Setting: Automate email alerts using Outlook Mail REST API for dedicated inventory alert messages.
3.24. WhatsApp Business API
- Feature/Setting: Automates real-time stock alerts to WhatsApp using template messages triggered by webhook.

Benefits

4.1. Automates consistent, real-time inventory oversight—eliminates manual checks and prevents shortages.
4.2. Enables automated, multi-channel notifications, so staff and suppliers react instantly.
4.3. Automating data accuracy and auditing, which ensures regulatory and internal compliance.
4.4. Defines automatable processes for supply chain optimization, improving ordering and stock rotation efficiency.
4.5. Seamlessly supports scale as business grows, automating adjustments with minimal manual admin.