Financial Management & InvoicingPurpose
1. Automates allocation of costs per project and division—increasing financial clarity and budget control for drilling contractors in construction.
2. Automatedly tags, tracks, and distributes invoices, expenses, and resource costs against project or division ledgers.
3. Enables automated detailed reporting per drilling project and organizational hierarchy for regulatory, operational, and invoicing needs.
Trigger Conditions
1. Invoice generated, expense entry submitted, or corporate card transaction recorded.
2. Automated project creation or division update in ERP/PM solution.
3. Scheduled batch import or sync event for legacy financial records.
4. Automated budget threshold alert or overspend notification.
Platform Variants
1. SAP S/4HANA
- Module: Finance (FI), configure Allocations—Distribute/ Assess for automatedled cost routing per project/division codes.
2. Oracle NetSuite
- Feature: Automated Project Accounting with SuiteFlow API—set scripted triggers for cost assignment by dimension.
3. Microsoft Dynamics 365 (Finance & Operations)
- Module: Project management and accounting, automate allocation via Cost Control APIs with project parameters.
4. QuickBooks Online
- Function: Projects; configure automation rule via Apps API to assign incoming spend.
5. Xero
- Endpoint: Tracking Categories API—automates linking expense and invoice items to project/division objects.
6. FreshBooks
- Setting: Projects; setup automated association for new expenses or time entries using Expense API.
7. Sage Intacct
- Module: Projects, automation via Web Services (Allocation API)—set event-based rules for automated cost posting.
8. Zoho Books
- Function: Automation Rules for Projects; configure to allocate all matching transactions.
9. Salesforce (Financial Services Cloud)
- API: Custom automation with Flow or Apex for project-level cost splits upon Opportunity closure or Invoice event.
10. ServiceNow
- Module: Project Portfolio Management; automate cost allocation rules with Flow Designer and REST APIs.
11. Procore
- Feature: Project Financials API, automates cost items integration mapped to Procore projects.
12. Viewpoint Vista
- Endpoint: Job Cost module; schedule automated updates using Import Manager for cost allocation imports.
13. Monday.com
- App: Automations—trigger cost allocation pulse on expense or time log automation.
14. Smartsheet
- Feature: Automated Workflows to assign costs to sheet rows representing projects/divisions.
15. Jira (with Tempo)
- API: Cost Tracker, set webhook for expense item automator and sync with project issues.
16. Workday
- Module: Financial Management, automates expense allocation via Custom Reports/Calculated Fields with Workday Studio.
17. Expensify
- Setting: Policies and Custom Exports, automate projects field allocation using Scheduled Export API.
18. Bill.com
- API: Sync new bills with project tags to designated accounts using Automated Workflow settings.
19. Trello (with Power-Ups)
- Power-Up: Cost Tracking, configure automated card assignments to cost centers using Butler automation.
20. Google Sheets
- App Script: Google Apps Script automates importing, mapping, and split allocation for project/division costs.
21. Coupa
- Feature: Project Hierarchy, configure Automation rules for invoice and expense assignment by project/division via REST API.
22. Zoho Creator
- Function: Deluge Script automator, triggers cost assignment workflow on form submission or import.
Benefits
1. Automatedly enforces budget policies and cost center guardrails across all drilling projects/divisions.
2. Automates error reduction by eliminating manual processing during cost allocation.
3. Enables automated access to granular project/division-level insights for stakeholders and compliance audits.
4. Saves time, scales with drilling contractor growth, and automates financial closing cycles.
5. Improves transparency through automation, providing real-time allocation of costs for financial reporting and forecasting.