Peer tutoring session scheduling

Purpose

1. Automate and streamline peer tutoring session scheduling for students, reducing administrative burden, increasing engagement, and ensuring efficient matching based on availability, subject, and tutor/tutee preferences.

2. Facilitate automated notifications, reminders, calendar syncing, resource allocation, and feedback loops to enhance student support and participation.

3. Enable the automator to integrate scheduling, communication, and reporting tools into a centralized, automatable workflow for educational institutions.

Trigger Conditions

1. Student or tutor submits a request or availability via web form or app.

2. Change in tutor/tutee schedule or profile triggers re-matching.

3. Automated reminder interval (e.g., 24/1 hour before session) is reached.

4. Session completion triggers feedback and attendance tracking automation.

Platform variants

1. Google Calendar

 • Feature/Setting: Calendar Events API; automate creation/invitation to sessions via Calendar.events.insert.

2. Microsoft Outlook/Office 365

 • Feature/Setting: Calendar API; automate scheduling and sync with users’ Outlook calendars.

3. Zoom

 • Feature/Setting: Meetings API; automate creation and invitation of tutoring sessions.

4. Microsoft Teams

 • Feature/Setting: Graph API for event creation and chat notifications.

5. Slack

 • Feature/Setting: Event Reminders API; automate reminders and direct messages.

6. Twilio SMS

 • Feature/Setting: Programmable Messaging API; automate SMS confirmations and reminders.

7. SendGrid

 • Feature/Setting: Mail Send API; automate confirmation and follow-up emails.

8. Calendly

 • Feature/Setting: Scheduling API; automate slots offering and booking confirmations.

9. Acuity Scheduling

 • Feature/Setting: Appointments API; automate session booking and notifications.

10. Google Forms

 • Feature/Setting: Form Response API; automate intake of scheduling requests.

11. Typeform

 • Feature/Setting: Webhooks; automate passing data to scheduling logic.

12. Salesforce

 • Feature/Setting: Flow Builder and Events API; automate lead/tag-based scheduling triggers.

13. HubSpot

 • Feature/Setting: Workflow Automation API; trigger scheduling upon form completion or CRM update.

14. Monday.com

 • Feature/Setting: Automation Recipes; automate task creation and status updates.

15. Asana

 • Feature/Setting: Tasks API; automate task reminders and assignment management.

16. Notion

 • Feature/Setting: Database API; automate tutor/tutee pair up and session tracking.

17. Discord

 • Feature/Setting: Bots and Events API; automate direct notifications and channel reminders.

18. Zapier

 • Feature/Setting: Automated workflow triggers; automate multi-step scheduling and reminders.

19. Airtable

 • Feature/Setting: Automations; automate matching logic and reporting.

20. Webex

 • Feature/Setting: Meetings API; automate session creation and invite distribution.

21. Moodle

 • Feature/Setting: Calendar and Event API; automate session listing and notifications.

22. Trello

 • Feature/Setting: Power-Ups/Automations; automate card creation per scheduled session.

23. Mailchimp

 • Feature/Setting: Email Automation; automate batch reminders or feedback forms.

24. ClickUp

 • Feature/Setting: Automations; automate status changes and reminder notifications.

Benefits

1. Automates manual scheduling, saving administration time and reducing coordination errors.

2. Automatedly increases student participation and engagement with timely reminders and accessible scheduling options.

3. Automates matching logic and calendar integration, ensuring efficient, conflict-free session allocation.

4. Automator supports scalable, auditable session tracking and feedback for continuous improvement.

5. Automating communication across SMS, email, and messaging platforms ensures no-shows are minimized.