Payroll data integration from time tracking systems

Purpose

1.1. Automate payroll data integration from time tracking systems ensures automated sync of employee work hours to payroll software for accurate payroll calculations, tax withholding, overtime management, and compliance.
1.2. Eliminates manual data entry, automates error-prone reconciliation, ensures audit trails, and automates management of variable shifts common in electrical product wholesale.
1.3. Automating these workflows standardizes payroll accounting, automates regulatory reporting, and automates payroll approval notifications.
1.4. Automatedly prepares payroll files for finance, HR, and external accounting teams, automating multi-location workforce management.

Trigger Conditions

2.1. Scheduled time-based automation (e.g., end of payroll periods).
2.2. Updated or approved timesheets in the tracking platform.
2.3. Manual initiation by HR/finance for off-cycle payroll.
2.4. Receipt of third-party webhook from time tracking systems.

Platform Variants

3.1. ADP Workforce Now
- Feature/Setting: API “Add Time Data”; configure endpoint to automate import of validated work hours.
3.2. QuickBooks Time
- Feature/Setting: REST API “Get Timesheets”; automate export to payroll middleware for integration.
3.3. Kronos Workforce Central
- Feature/Setting: API “Extract Timecard Data”; configure report trigger for automated data push.
3.4. SAP SuccessFactors
- Feature/Setting: Integration Center “Time Management”; schedule jobs to automate export into payroll module.
3.5. Paychex Flex
- Feature/Setting: “Payroll API”; automate the import of hours directly from external files.
3.6. BambooHR
- Feature/Setting: Webhook “New Timesheet Entry”; configure callback to automate push to aggregated payroll handler.
3.7. Zenefits
- Feature/Setting: “Payroll Time Sync”; automate configuration for scheduled syncs.
3.8. Gusto
- Feature/Setting: Partner API “Time Tracking Integration”; automate transfer of time entries to payroll runs.
3.9. Workday
- Feature/Setting: “Workday Web Services - Time Tracking”; automate scheduled extractions for payroll aggregation.
3.10. Rippling
- Feature/Setting: “HR Integration Flow”; automate bridging time card data and payroll processing.
3.11. Deputy
- Feature/Setting: REST API “List Timesheets”; automate connection to payroll endpoints.
3.12. Xero
- Feature/Setting: “Payroll Timesheet API”; automate scheduled push of new timesheets.
3.13. Ceridian Dayforce
- Feature/Setting: “Payroll Import Utility”; automate file-based imports on schedule.
3.14. TSheets
- Feature/Setting: “Export API”; automate file export and SFTP to payroll servers.
3.15. Namely
- Feature/Setting: “Data Feeds”; automate outgoing timesheet feeds every pay period.
3.16. Paylocity
- Feature/Setting: Post Timesheet endpoint; automate data transfer as soon as manager approval occurs.
3.17. UKG Pro (UltiPro)
- Feature/Setting: Integration Hub “Time Data Export”; automate customized export routines.
3.18. Sage HRMS
- Feature/Setting: “Automated Interface Import”; schedule jobs to load time details.
3.19. Zoho People
- Feature/Setting: “Payroll Integration Module”; configure automated timesheet sync to payroll.
3.20. Oracle PeopleSoft
- Feature/Setting: “Payroll Batch API”; automate job to extract and load hours to payroll batch grid.

Benefits

4.1. Automates reduction of human errors and payroll disputes via consistent, automated data flow.
4.2. Optimizes payroll processing speed and automated compliance with labor regulations.
4.3. Scales with workforce growth, automating the ability to handle multi-site operations.
4.4. Automating audit trails, reports, and approvals for swift issue resolution and transparency.
4.5. Increases data security with automated, role-based access and encrypted transmission.
4.6. Reduces payroll processing costs by automating repetitive, high-volume tasks.
4.7. Elevates employee satisfaction via timely, automated pay calculations for complex distribution operations.