Job applicant screening and interview scheduling

Purpose

1.1. Automate end-to-end applicant screening and interview scheduling to reduce manual HR workload and accelerate hiring in elevator manufacturing.
1.2. Screening automates pre-qualification, skill assessments, background checks, and eligibility verifications.
1.3. Scheduling automation coordinates candidate calendars, sends invitations or reminders, and performs rescheduling or cancellations.
1.4. Connects multiple HR and communication tools to create an automated, cohesive hiring workflow.
1.5. Ensures compliance, improves candidate experience, and delivers analytics for HR operational optimization.

Trigger Conditions

2.1. New application is submitted via corporate careers site, vendor portal, or referral channel.
2.2. Resume upload detected in application tracking system (ATS).
2.3. Candidate passes initial pre-screening automatedly (e.g., via qualifying questionnaire).
2.4. Manual HR review flag enables automated next steps for promising applicants.
2.5. Candidate confirms interview slot auto-proposed by system.

Platform Variants

3.1. Workday
• Function/API: Job Applications API — automate fetching and processing applicants for screening triggers.
3.2. Greenhouse
• Webhooks: automate real-time triggers when new applicant stages are reached or changed.
3.3. BambooHR
• Feature: Employee Records API — automate creation of candidate profiles and status updates.
3.4. Lever
• Endpoint: Opportunities API — automate managing applicant pipeline automation and scoring.
3.5. iCIMS
• Feature: Candidate Data API — automate retrieval and update of applicant information.
3.6. Zoho Recruit
• API: Candidates/Interviews Module — automate scheduling and status update for interview stages.
3.7. SAP SuccessFactors
• Integration: Recruiting OData API — automate workflow on application submission or interview confirmation.
3.8. Taleo
• Feature: Recruiting SOAP API — automate extracting candidate data for automated screening flows.
3.9. Microsoft Outlook 365
• Graph API: Calendar Events — automate sending calendar invites and follow-ups.
3.10. Google Calendar
• Endpoint: Events.insert — automate scheduling and rescheduling interviews across teams.
3.11. Calendly
• Webhook/API: Invitee Created — automate capturing candidate selections and confirmations.
3.12. Doodle
• API: Scheduling Polls — automate dynamic time slot coordination.
3.13. Twilio
• SMS API: Automated notifications for reminders or real-time candidate communication.
3.14. SendGrid
• API: Automated email updates for interview invites, confirmations, and feedback.
3.15. DocuSign
• REST API: automate sending pre-employment agreements and consents.
3.16. Google Forms
• Drive API: automate collection and processing of screening responses and skills tests.
3.17. HackerRank
• CodeScreen API: automate triggering and scoring technical assessments.
3.18. Checkr
• API: automate background check initiation after candidate shortlisting.
3.19. Slack
• Incoming WebHooks: automate notification of HR/interviewers on applicant progress.
3.20. Salesforce
• Apex REST API: automate candidate record management as leads or contacts.
3.21. HubSpot
• API: automate engagement tracking and pipelining for candidate CRM.
3.22. Zoom
• Meetings API: automate virtual interview creation and link distribution.

Benefits

4.1. Automated applicant evaluation and screening saves HR time and increases decision accuracy.
4.2. Automating communication and scheduling reduces manual errors and late/missed interviews.
4.3. Automation orchestrates coordination across stakeholders for efficient interview loop closure.
4.4. Automated background and skills checks accelerate compliant onboarding.
4.5. All data is centralized and automatedly updated across multiple HR systems to support analytics and future recruitment.