Leave request submission and approval workflow

Purpose

1.1. Automate leave request submission, review, approval, and record-keeping for engineering faculty, staff, and support teams.
1.2. Automates manual paperwork, tracking, and notifications, reducing delays and compliance risks.
1.3. Supports multi-level approvals, policy-based validation, and seamless syncing with HR and payroll systems.
1.4. Automates communication with email, SMS, and internal messaging for status updates and reminders.

Trigger Conditions

2.1. Leave request form submitted via web/app or internal portal.
2.2. Email with subject "Leave Request" received by designated mailbox.
2.3. API call from HR or faculty ERP signaling new request.
2.4. Scheduled sync detecting leave entry in shared calendar or HR database.

Platform Variants

3.1. Microsoft Power Automate
• Feature/Setting: Automated Cloud Flow; Trigger: "When a Microsoft Forms response is submitted"; Action: "Start approval", "Send email".

3.2. Google Workspace (Apps Script/Gmail)
• Feature/Setting: Apps Script function; Triggers on Google Form submit; Sends Gmail notifications with approval links.

3.3. Slack
• Feature/Setting: Workflow Builder; Trigger: Form submission or slash command; Posts automated approval messages.

3.4. ServiceNow
• Feature/Setting: Flow Designer; Trigger: Catalog Item submission; Automates approval and updates records.

3.5. Monday.com
• Feature/Setting: Automations Centre; Trigger: Column value changes to "Leave Requested"; Notify managers for approval.

3.6. Asana
• Feature/Setting: Rules engine; Trigger: Task with "Leave" tag created; Assigns to supervisor for automated review.

3.7. Trello
• Feature/Setting: Butler automation; Trigger: Card in "Leave Requests" list; Sends Slack/Email alert for approval.

3.8. Jira
• Feature/Setting: Automation for Jira; Trigger: Issue created in "HR/Leave" project; Notifies approver, tracks status.

3.9. Zoho People
• Feature/Setting: Workflow Automation; Trigger: Leave Request form; Applies approval process logic and sends automated communications.

3.10. SAP SuccessFactors
• Feature/Setting: Integration Center; Trigger: Leave event in Employee Data; Executes approval flow and integration.

3.11. BambooHR
• Feature/Setting: Webhooks/API; Trigger: Leave request submitted; Updates status and alerts via custom automator.

3.12. Freshservice
• Feature/Setting: Workflow Automator; Trigger: Ticket with "Leave" subject; Sends auto-approver notification.

3.13. Twilio SMS
• Feature/Setting: Webhook/REST API; Sends SMS confirmation/approval requests; Automated reminders on pending approval.

3.14. SendGrid
• Feature/Setting: API integration, Automated email notifications on request submission, status, or approval outcome.

3.15. DocuSign
• Feature/Setting: Envelope creation via API; Automates document signature flow for leave requests.

3.16. Salesforce
• Feature/Setting: Flow Builder; Trigger: New record in "Leave Request" object; Manages automated approval and logging.

3.17. Notion
• Feature/Setting: API connection; Trigger: New row in "Leave Requests" database; Bot comments for approval/feedback loop.

3.18. Airtable
• Feature/Setting: Automations; Trigger: New record in "Faculty Leave" table; Sends approval email, updates status.

3.19. Workday
• Feature/Setting: Business Process Framework; Trigger: Leave request event; Automates routing & approval.

3.20. Okta
• Feature/Setting: Workflow automator; Trigger: Leave form submission; Automates account updates and status notifications.

3.21. Discord
• Feature/Setting: Bots and webhooks; Trigger: Slash command "leave request"; Bot posts automatedly to approval channel.

3.22. Zapier
• Feature/Setting: Automation zap; Trigger: Google Forms/Trello/Jira new entry; Automates cross-app notification and approval routing.

3.23. HubSpot
• Feature/Setting: Workflow; Trigger: Submission on HR webform; Assigns approver, tracks progress automatedly.

3.24. ClickUp
• Feature/Setting: Automations; Trigger: Task tag "Leave"; Routes to approval, sends automated Slack/Email.

3.25. Dropbox Sign (formerly HelloSign)
• Feature/Setting: API/Workflow; Automates signing and notifications for leave documentation.

Benefits

4.1. Automatedly eliminates manual errors and approval lags in faculty leave management.
4.2. Centralizes leave records, ensuring regulatory and institutional compliance through automation.
4.3. Accelerates communication—notifications, reminders, and follow-ups are automated for faster approvals.
4.4. Automates audit trails and reporting, improving transparency for HR and leadership teams.
4.5. Supports scalability as teams grow, keeping automation robust and adaptable for future needs.