Scheduled supplier payment runs with approval routing

Purpose

1. Automatedly execute scheduled supplier payment runs to increase accuracy, speed, and transparency in wholesale equipment supplier operations.

2. Automate multi-level approval routing for payment batches, ensuring policy compliance and segregation of duties.

3. Reduce manual financial processing, minimize risks, and streamline equipment supplier invoicing flows with programmable automation.

4. Improve vendor relations by automating prompt, verifiable payments, and maintaining consistent cash flow management.

5. Automate audit trail generation and reporting for every payment approval, supporting easier compliance reviews.

Trigger Conditions

1. Payment due date matches scheduled payment cycle (e.g., weekly, monthly, custom cadence).

2. Approved invoices surpass value threshold or specific GL code criteria.

3. Workflow triggered by receipt of electronic invoice (e.g., via EDI/API/email).

4. Batch payment approval requested by procurement or finance leads.

5. Bank reconciliation status for prior runs is “complete.”

Platform Variants

1. SAP S/4HANA

• Feature/Setting: Automate payment program (F110), configure approval routing via SAP Workflow; trigger via due-date batch jobs.
  

2. Oracle Fusion Cloud ERP

• Feature/Setting: Scheduled Payment Process Automation with Payables Invoices REST API and approval workflow via BPM.
  

3. Microsoft Dynamics 365 Finance

• Feature/Setting: Automate payment journals with batch jobs; configure approval workflow using Power Automate and Finance connectors.
  

4. QuickBooks Online

• Feature/Setting: Automate bill pay with scheduled recurring payments; use QuickBooks API to trigger approvals via custom logic.
  

5. Xero

• Feature/Setting: Automate batch payments with scheduled repeating bills, use Xero API for custom approvals and webhook triggers.
  

6. Netsuite

• Feature/Setting: Automate vendor payment schedules with SuiteFlow workflow automator and Payment Processing SuiteAnalytics.
  

7. Workday Financial Management

• Feature/Setting: Scheduled supplier payments via Workday Financial automation; configure multi-level approvals via Workday BPM.
  

8. Sage Intacct

• Feature/Setting: Automated AP payment scheduling, use Smart Events/Smart Rules to trigger approvals in workflow.
  

9. Paychex Flex

• Feature/Setting: Automate invoice processing and payment deployment via Paychex AP Automation; approvals via custom policy layers.
  

10. Coupa

• Feature/Setting: Automates supplier payments via Scheduled Payment Control; approval routing through Coupa Advanced Approvals.
  

11. Bill.com

• Feature/Setting: Schedule automatic payments and automate approval steps via Bill.com Workflows/APIs.
  

12. Tipalti

• Feature/Setting: Automate payment run scheduling; configure approval chains for payment batches and utilize Tipalti API automator.
  

13. SAP Ariba

• Feature/Setting: Scheduled and automated supplier payments, approvals managed with Ariba Approval Flows.
  

14. Zoho Books

• Feature/Setting: Scheduled payments through Recurring Bills, automate approvals using Zoho Flow integrations.
  

15. Stripe Treasury

• Feature/Setting: Automate supplier disbursements via Scheduled Transfers API and webhook approval logic.
  

16. Airbase

• Feature/Setting: Automated payment scheduling with multi-layer approval workflows powered by Airbase Automation Engine.
  

17. Pleo

• Feature/Setting: Scheduled external payments; automate review and approval via Pleo policy and approval configuration.
  

18. Procurify

• Feature/Setting: Payment runs automatedly triggered by approved POs/invoices; automate approval via Procurify Approval Routing.
  

19. Melio

• Feature/Setting: Schedule and automate supplier payments with Melio API; leverage payment approvals workflow settings.
  

20. Plaid

• Feature/Setting: Automate payment disbursement via ACH API; event triggers for completed approvals.
  

Benefits

1. Automates all routine supplier payment runs, reducing manual workload and errors.

2. Automates approval workflows, guaranteeing policy adherence and reducing fraud risk.

3. Automated processing speeds up payment cycles, improving vendor trust and optimizing cash flow.

4. Automation centralizes all audit trails, enabling rapid reporting and compliance.

5. Enables scalable financial automation as business volume grows, supporting strategic supplier partnerships.