Sales and Order Processing AutomationPurpose
1.2. Eliminates manual entry and error-prone spreadsheet processes, ensuring every online/offline payment is traceable, validated, and posted in accounting systems.
1.3. Automates the identification of missed, duplicate, or partial payments, including varied EU payment standards like SEPA, IBAN, SWIFT.
1.4. Ensures compliance with financial regulations and auditability for European food retail operations.
Trigger Conditions
2.2. Invoice marked as paid or pending by accounts.
2.3. New sales order confirmation or e-commerce checkout event.
2.4. Scheduled daily, hourly, or real-time reconciliation batch automation tasks.
2.5. Exception detected: mismatch, gap, or duplication found during payment run.
Platform Variants
• API: Bank Statement Processing /bapi/bankStatement_in; automates importing and matching payments to open items.
3.2. Microsoft Dynamics 365 Finance
• Module: Advanced Bank Reconciliation; automator maps bank statement lines to accounting entries.
3.3. Oracle NetSuite
• SuiteCloud REST API: bankTransaction; auto-matching logic configured to automate entries.
3.4. QuickBooks Online
• Endpoint: /bank/transactions; automatedly retrieves and reconciles using webhook triggers.
3.5. Xero
• API: Bank Statements /banktransactions; configure rules for automating match actions.
3.6. Sage Business Cloud
• Feature: Bank Feeds; mapping rules configured for automatic payment reconciliation.
3.7. FreshBooks
• API: Payments; automates match between invoices and payment notifications.
3.8. Zoho Books
• API: Bank Feeds Integration; scheduled automator retrieves and reconciles transaction data.
3.9. Revolut Business
• Endpoint: /transactions; automatedly checks every incoming/outgoing payment against order history.
3.10. Stripe
• API: Balance Transaction; trigger-on-payment-settled to automate account update.
3.11. PayPal
• NVP/SOAP API: TransactionSearch; automates download and mapping of sales/payment events.
3.12. Shopify
• Order API: Payments; automates reconciliation between orders and payment gateway receipts.
3.13. WooCommerce
• Webhook Event: order.payment_received; automates posting and reconciliation in accounting backend.
3.14. Mollie
• API: /payments; automator retrieves, validates, and links payment to EU order reference.
3.15. Adyen
• MarketPay API: Payouts; automatedly reconciles payouts to sales ledger.
3.16. Plaid
• Endpoint: /transactions/get; fetches statements across EU banks to automate matching.
3.17. Yodlee
• API: Data Aggregation /transactions; trigger on import, automate reconciliation.
3.18. SumUp
• Transaction API: retrieves card terminal payments to automate match with POS sales.
3.19. Square
• API: Payments; automation works on settlement event matching to retail records.
3.20. Open Financial Exchange (OFX)
• Specification: OFX file import; automates periodic bank statement ingestion and reconciliation.
3.21. BambooHR (for payroll reconciliation)
• Endpoint: /time_off_requests; automates payment checks against payroll disbursements.
3.22. Slack (Exception Notification)
• API: chat.postMessage; automate alerts on reconciliation failure.
3.23. Google Sheets
• API: append/update; automates intermediate reporting of unresolved reconciliations.
3.24. Email (for exception reporting)
• IMAP action: fetch unread; automator detects “payment failed” communication for reconciliation workflow.
Benefits
4.2. Automating reconciliation shortens financial close cycles and accelerates order-to-cash automation.
4.3. Automated processing enhances financial visibility and supports real-time dashboarding.
4.4. Automation enables proactive detection of payment failures and missed orders for corrective action.
4.5. Automatedly ensures compliance and supporting documentation for regulatory audits.
4.6. Automating exception handling minimizes revenue leakage and ensures accurate inventory/sales data.
4.7. End-to-end automation improves vendor, supplier, and partner relationships via faster payments.