Distributing assessments or tests to candidates

Purpose

1.1. Automatedly distribute candidate assessments or tests during the recruitment workflow to streamline pre-interview screening, support bulk testing, reduce manual tasks, enable fast decision-making, enforce schedule compliance, and generate actionable reporting for executive search processes.
1.2. Automate the assignment, delivery, reminders, and collection of responses while integrating with HR, ATS, and assessment platforms.
1.3. Automates customized test dispatch per role, seniority, or client requirement, ensuring standardized and auditable assessment protocols at scale.

Trigger Conditions

2.1. New candidate entry in Applicant Tracking System (ATS) or CRM.
2.2. Manual recruiter action requesting test dispatch.
2.3. Defined candidate stage progression (e.g., Screening → Assessment).
2.4. Automation of assessment invites after interview scheduling.
2.5. Candidate data update (email, phone) triggering re-send.
2.6. Batch or bulk candidate uploads requiring parallel assessment automation.

Platform Variants

3.1. Google Workspace (Gmail, Forms)
• Gmail API: Automate sending personalized assessment invitations to candidates.
• Forms API: Automate creation and result capture of custom assessment forms.

3.2. Microsoft 365 (Outlook, Forms)
• Outlook Mail API: Manually or automatically send assessment links.
• Forms API: Automate assessment creation and delivery tracking.

3.3. Greenhouse
• Harvest API: Automate test assignment upon status change in candidate workflow.

3.4. Lever
• API: Automatedly dispatch tests based on automation rules for tags, status, or custom fields.

3.5. iCIMS
• Webhooks/API: Triggers and automates external test distribution on candidate action.

3.6. JazzHR
• API: Send assessment invitations automatically when candidate enters a new stage.

3.7. Workable
• API: Automate sending of integrated or third-party assessment invites.

3.8. BambooHR
• Webhooks/API: Automates external assessment flow on candidate profile update.

3.9. Typeform
• Responses API: Automated creation and distribution of assessment forms; webhook for test completion.

3.10. DocuSign
• Envelopes API: Automates sending e-signed pre-interview coding agreements or NDA with tests.

3.11. TestGorilla
• API: Automated test assignment, candidate invites, and result pushback.

3.12. HackerRank
• Assessments API: Automates coding test delivery and report retrieval.

3.13. Codility
• API: Automate personalized test sends, deadline automation, and reminders.

3.14. Criteria Corp (HireSelect)
• API: Automating test invitations based on candidate input or status.

3.15. Vervoe
• API: Automatically assign assessments to bulk candidate lists.

3.16. Talview
• Assessments API: Triggers automated test scheduling and distribution for executive search candidates.

3.17. ProctorU
• API: Automates booking and communication of proctored test sessions.

3.18. Zapier
• Webhooks/Action: Manages cross-platform automation between ATS and assessment tools.

3.19. Slack
• API: Notifies recruiters or candidates automatically about assessment invitations.

3.20. SendGrid
• Mail Send API: Automates assessment delivery to candidates via transactional emails.

3.21. Twilio SMS
• Messaging API: Sends automated SMS with assessment links or reminders.

3.22. Calendly
• Webhooks API: Automates test distribution after a candidate schedules a slot.

Benefits

4.1. Automating assessment distribution reduces latency and minimizes manual recruiter workload.
4.2. Automation provides a consistent candidate experience and eliminates errors in bulk processing.
4.3. Automated flows ensure test participation is tracked, reminders sent, and data centralized.
4.4. The use of automation increases throughput and analytics for executive placements.
4.5. Automates compliance and auditing of assessment practices in recruitment, supporting HR governance.