Student Administration and OnboardingPurpose
1.2. Automate timetable generation synchronizing courses, room bookings, and instructor schedules for the Faculty of Law.
1.3. Automates student onboarding with real-time allocation, notifications, and portal updates.
1.4. Automator tracks course registration changes, manages waitlists, and resolves scheduling conflicts.
1.5. Automate notifications to students and faculty about allocations, timetable changes, and onboarding progress.
Trigger Conditions
2.2. New courses or timetable changes published in admin system.
2.3. Faculty submits availability or changes their timetable.
2.4. Academic term start-date reached for automatic allocation run.
2.5. Manual trigger by administrative staff or automated schedule constraints.
Platform Variants
• Feature/Setting: “Scheduled Flow” — configure to trigger at registration events and connect with SharePoint lists for student data.
3.2. Zapier
• Feature/Setting: “Multi-step Zap” — setup to chain registration, Google Calendar, and Gmail actions for automated timetable updates.
3.3. Google Apps Script
• Feature/Setting: Scripted automation for Sheets and Calendar; API triggers on form submissions and updates timetables.
3.4. Salesforce Education Cloud
• Feature/Setting: “Flow Automation” — build logic for course allocation on student profile creation.
3.5. Workato
• Feature/Setting: “Recipe trigger” for new student onboarding in SIS, automatedly orchestrating allocation steps.
3.6. Make (Integromat)
• Feature/Setting: “Scenario builder” — use HTTP modules for SIS or timetable API endpoints to automate workflows.
3.7. Oracle PeopleSoft
• Feature/Setting: “Process Scheduler” with custom “JobSet” for automating batch allocation processes.
3.8. Ellucian Banner
• Feature/Setting: “Integration API” — automate with real-time course and timetable updates via webhooks.
3.9. ServiceNow
• Feature/Setting: “Flow Designer” — automates allocation workflows when student records are updated.
3.10. Twilio
• Feature/Setting: “SMS API” — automate outbound timetable SMS to students upon allocation.
3.11. SendGrid
• Feature/Setting: “Automated emails” — send onboarding, allocation, and schedule updates.
3.12. Google Calendar API
• Feature/Setting: “Events.insert” — automate creation and sync of course timetables to student calendars.
3.13. Slack
• Feature/Setting: “Incoming Webhooks” — automatic notifications in faculty or cohort channels.
3.14. Microsoft Teams
• Feature/Setting: “Adaptive Cards” via automated Power Automate flow for timetable notices.
3.15. HubSpot
• Feature/Setting: “Workflows” for following up on onboarding progress or missing student actions.
3.16. BambooHR
• Feature/Setting: “Automated onboarding tasks” for new faculty or TA allocation to law courses.
3.17. Airtable
• Feature/Setting: “Automations” — update records, email match notifications, or API calls to SIS.
3.18. Asana
• Feature/Setting: “Rule-based automation” — track onboarding tasks, escalate allocation anomalies.
3.19. Monday.com
• Feature/Setting: “Automations” — status changes trigger allocation or reallocation processes.
3.20. Freshservice
• Feature/Setting: “Workflows” — ticket creation for allocation discrepancies or audit automation.
3.21. Jira Service Management
• Feature/Setting: “Automation for Jira” — monitor and escalate timetable or allocation issues logged by staff.
3.22. AWS Lambda
• Feature/Setting: Triggered functions to run allocation logic whenever SIS data changes detected via EventBridge.
3.23. Google Cloud Functions
• Feature/Setting: Automated function execution on Firestore data updates for course enrollment.
3.24. Trello
• Feature/Setting: “Butler Automation” — move cards for students as they complete onboarding milestones during allocation.
Benefits
4.2. Automated timetable updates increase accuracy and real-time visibility for students and faculty.
4.3. Automating notifications enhances student engagement and onboarding experience.
4.4. Automator minimizes schedule conflicts and improves operational efficiency across the Faculty of Law.
4.5. Automation ensures scalability and compliance with academic policy and deadlines.