Post-training survey distribution

Purpose

1.1. Automate the distribution of post-training surveys to all attendees of farm school courses to collect feedback, monitor instructional effectiveness, and improve future curriculum development.
1.2. Automatically generate, personalize, and deliver surveys upon course completion, ensuring comprehensive data is obtained for analysis, compliance, and reporting.
1.3. Automating this flow standardizes feedback collection, minimizes manual oversight, and accelerates continuous improvement loops in agricultural education.

Trigger Conditions

2.1. Course completion status marked in learning management systems (LMS).
2.2. Automated time delay post-training session (e.g., after 24 hours).
2.3. Manual trigger by a course facilitator through a dashboard.
2.4. Enrollee list update or attendee status changed to “completed.”

Platform Variants

3.1. Google Forms
• Feature: Forms API — automate survey creation and individual invitation links for each training cohort.
3.2. Microsoft Forms
• Setting: Microsoft Forms Connector — automates personalized survey delivery to all attendees via email distribution group.
3.3. Typeform
• Feature: Webhooks API — triggers automated Typeform survey sent on course completion event.
3.4. SurveyMonkey
• Setting: Automated Collector — automates invitation and response tracking via SurveyMonkey API.
3.5. Qualtrics
• Feature: Distributions API — automates sending personalized follow-up survey emails to cohort list.
3.6. Jotform
• Setting: Jotform API (POST /form) — automates form initiation for finished training modules.
3.7. Microsoft Outlook
• Feature: Automated Rules — email-based automation for survey delivery post calendar event.
3.8. Gmail
• Setting: Gmail API + mail merge — automates batch sending and follow-ups of survey invites.
3.9. SendGrid
• Setting: Automated mail delivery via SendGrid API — automates survey distribution and status updates.
3.10. Twilio SMS
• Feature: Programmable Messaging — automates SMS survey link delivery for attendee mobile notifications.
3.11. WhatsApp Business API
• Setting: Automated message delivery — automates survey invitation messaging for WhatsApp users.
3.12. Slack
• Feature: Slack Bots — automates direct message survey links to internal staff training channels.
3.13. Mailchimp
• Feature: Automation workflow — automates personalized email campaign distributing survey links.
3.14. HubSpot
• Setting: Marketing Automation — automates survey sending in post-training workflow.
3.15. Salesforce
• Feature: Process Builder/Flow — automates survey case generation and outreach to trainees.
3.16. Zapier
• Feature: Zap Automation — automates trigger-response integration connecting LMS with survey tool.
3.17. ActiveCampaign
• Feature: Automated campaign — automates sequential survey reminders to non-responders.
3.18. MailerLite
• Setting: Automation builder — automates post-training campaign with embedded survey links.
3.19. Zoho Survey
• API: Zoho Survey Distribution API — automates individualized survey distribution.
3.20. Monday.com
• Feature: Automation recipe — automates task creation for staff to follow up on survey non-completion.
3.21. Airtable
• Airtable Automations — automates tracking and reminders for survey completion status.

Benefits

4.1. Automatedly increases feedback rates and consistency.
4.2. Automates trainer workload, reducing errors and delays in survey distribution.
4.3. Automates actionable insights generation for curriculum improvement.
4.4. Scalability for automating recurring feedback cycles across multiple cohorts.
4.5. Ensures automatable compliance reporting for agricultural education bodies.
4.6. Enhances trainee engagement by automating timely and personalized outreach.
4.7. Supports data-driven, automated program refinement.