Real-time payment reconciliation with accounting software

Purpose

1.1. Automatedly match ferry ticket payments to accounting system entries in real-time to remove manual reconciliation and errors.
1.2. Automator syncs bank transactions, payment gateway activity, and internal invoicing to automate GL and revenue postings.
1.3. Handles multi-currency, chargebacks, refunds, passenger fare segments, fleet revenue allocations, and tax breakdowns.
1.4. Sends automated alerts on mismatches, payment delays, partial payments, and unallocated receipts.
1.5. Supports daily, hourly, or live data pulls for continuous reconciliation automation.

Trigger Conditions

2.1. New payment event in payment gateway, core banking, or POS system.
2.2. Ticket sale confirmation, invoice marked as paid, or refund issued.
2.3. Daily batch close in ferry ticketing engine, or manual reconciliation override request.
2.4. Discrepancy identified in amounts or transaction IDs during automated matching.
2.5. Scheduled time triggers for automated batch reconciliation runs.

Platform Variants

3.1. Stripe
• Feature: "Balance Transactions API", syncs payment, refund, and fee data.
• Sample: Use /v1/balance_transactions webhooks to automate posting entries.
3.2. PayPal
• Feature: "TransactionSearch" API, automates periodic transaction fetch for matching.
• Sample: Schedule /v1/reporting/transactions for real-time reconciliation automation.
3.3. Square
• Feature: "ListPayments" endpoint, automates payment-to-invoice syncing.
• Sample: /v2/payments with status filter for new pay events.
3.4. Braintree
• Feature: "Transaction API", automates status pulls for reconciliation.
• Sample: GET /transactions/settled for closed payments.
3.5. Wise (TransferWise)
• Feature: "Transaction Statement API", automator for multi-currency settlements.
• Sample: GET /v1/profiles/{profileId}/statement.
3.6. Xero
• Feature: "Bank Reconciliation API", automated invoice match.
• Sample: POST /banktransactions/match for auto-posting.
3.7. QuickBooks Online
• Feature: "Sync Payments API", automatedly reconciles to sales receipts.
• Sample: POST /v3/company/{companyId}/salesreceipt.
3.8. Sage Intacct
• Feature: "Cash Management" module, automate bank feeds and matching.
• Sample: automate bank_transaction_update API function use.
3.9. Oracle NetSuite
• Feature: "SuiteTalk REST Web Services", automates Payment-to-GL flow.
• Sample: POST /record/v1/customerPayment for instant entry booking.
3.10. Microsoft Dynamics 365 Finance
• Feature: "Bank Reconciliation" endpoints automate statement posting.
• Sample: POST /data/BankStatements for data sync automations.
3.11. Zoho Books
• Feature: "Bank Feeds API", automate transaction-import jobs.
• Sample: POST /bankaccounts/{account_id}/statements.
3.12. FreshBooks
• Feature: "Payments API", automator for invoice-to-payment mapping.
• Sample: GET /payments with invoice filtering.
3.13. Adyen
• Feature: "Balance Platform API", automate merchant payout entries.
• Sample: GET /balancePlatforms/{platform}/accounts.
3.14. Mollie
• Feature: "Payments API", automating real-time payment events.
• Sample: GET /v2/payments webhook registration.
3.15. SAP S/4HANA
• Feature: "Bank Statement APIs", automates reconciliation posts.
• Sample: POST /API_BANK_STATEMENT_SRV.
3.16. Revolut Business
• Feature: "Transactions API", automates multi-currency payment sync.
• Sample: GET /api/1.0/transactions.
3.17. Plaid
• Feature: "Transactions endpoint", automating financial data pulls.
• Sample: /transactions/get scheduled every hour.
3.18. GoCardless
• Feature: "Payments API", automator for direct debit payment tracing.
• Sample: GET /payments with event subscriptions.
3.19. Moneris
• Feature: "Transaction Reports API", automate card payment feed.
• Sample: POST /api/transactionreports.
3.20. Wave
• Feature: "Bank Transactions API", auto-imports transaction data.
• Sample: GET /businesses/{business_id}/bank_accounts/{account_id}/transactions.
3.21. Paypal Payouts
• Feature: "Payouts API", automates mass payment posting.
• Sample: GET /v1/payments/payouts.
3.22. Accounting Seed (Salesforce)
• Feature: "Bank Transactions Import", automate matching with ferry ticket revenues.
• Sample: Use standard & custom automation rules.

Benefits

4.1. Automates error-free reconciliation, reducing manual workload.
4.2. Accelerates financial close with instant payment identification.
4.3. Automator enables real-time cash visibility, enhancing decision-making.
4.4. Improves audit trails through full automation and instant report generation.
4.5. Detects and flags discrepancies automatically, improving control and compliance.
4.6. Automating the process enables scalable multi-route and multi-currency operations.
4.7. Seamless integrations decrease IT maintenance and training for ferry operators.