Automatic matching of purchase orders, delivery notes, and invoices

Purpose

1.1. Automate matching of purchase orders, delivery notes, and invoices for seamless reconciliation in food manufacturing supply chains.
1.2. Automates detection of discrepancies, missing documents, or mismatches in quantities and pricing.
1.3. Ensures end-to-end financial and purchase automation, supporting compliance, audit readiness, and real-time reporting.
1.4. Automating minimizes manual data entry, errors, fraud risks, and payment delays in wholesale and manufacturing F&B supplies.
1.5. Automatedly standardizes document formats and workflows across multiple suppliers and internal departments for efficient scaling.

Trigger Conditions

2.1. Automatedly triggered by receipt of new purchase order, delivery note, or invoice in the ERP/accounting system.
2.2. Automates on manual or scheduled data import from email, SFTP, EDI, or API endpoints.
2.3. Automating can also start when status updates occur in any integrated procurement or inventory platform.

Platform Variants

3.1. SAP ERP
• Feature: SAP BAPI_PO_GETDETAIL, BAPI_INCOMINGINVOICE_CREATE — automate fetching and matching PO and invoice records.
3.2. Oracle NetSuite
• Feature: SuiteTalk REST API (records endpoint) — automatable workflow for retrieving and reconciling purchasing and invoicing data.
3.3. Microsoft Dynamics 365
• Feature: Business Central APIs, automate purchaseInvoice and goodsReceipt objects reconciliation.
3.4. QuickBooks Online
• Feature: API endpoint /purchase and /invoice — automated retrieval and matching for smaller wholesale suppliers.
3.5. Sage Intacct
• Function: Purchasing API, automate fetching purchase transactions and matching with invoices and delivery records.
3.6. Xero
• Function: Accounting API, automate extraction and mapping of bills (for invoices) and purchase orders.
3.7. Odoo
• Module: Purchase/Stock/Accounting integration, automates 3-way match using XML-RPC or REST API.
3.8. Zoho Books
• Feature: Purchase Orders, Bills APIs — automate lookup and validation of documents.
3.9. Epicor ERP
• Feature: REST API for automated retrieval and matching of supply chain documents.
3.10. Infor CloudSuite
• Feature: Document Automation API, automate matching via workflows or trigger rules.
3.11. SAP Ariba
• Feature: Procurement API, automates purchase order and invoice correlation for F&B supply wholesale.
3.12. TradeGecko (QuickBooks Commerce)
• API: Purchase Orders, Invoices endpoints — automating data cross-validation.
3.13. Procurify
• Feature: Webhooks & Purchasing API, automate reconciliation of purchase and delivery.
3.14. Coupa
• Feature: Invoices API, automate 3-way matching between approved PO, receipt, and supplier billing.
3.15. Basware
• Setting: Purchase-to-Pay workflow automation, automates document cross-matching.
3.16. Esker
• Feature: AI Document Capture API, automate digitization and matching of incoming documents.
3.17. FreshBooks
• Feature: Purchase APIs, automate connecting bills and purchase orders.
3.18. Bill.com
• API: Bills and Purchase Orders endpoints, automating financial and purchase automation for SMEs.
3.19. Kissflow
• Workflow: Automated matching using document-based triggers and API integration.
3.20. IBM Sterling B2B Integrator
• Feature: EDI Document Automation, automate matching EDI 850, 855, 810, and 856 documents.

Benefits

4.1. Automating 3-way matching accelerates payment cycles and financial closing in F&B supplies.
4.2. Automation reduces human error, overpayments, and undetected supplier disputes.
4.3. Automated workflows free staff for strategic analysis rather than manual checking.
4.4. Automatedly centralizes and audits document trails for regulatory compliance and operational transparency.
4.5. Enables scalable automatable processes for large-scale wholesale food manufacturing environments.