Expiry date tracking and prompt removal or action

Purpose

1.1. This automation ensures all food and beverage inventory items with expiry dates are tracked, and actions such as removal of expired goods or reordering are triggered prior to expiration, reducing waste, health risks, and compliance issues.
1.2. Automates notifications, task assignments, and supplier coordination for French cuisine stock, enabling efficient, timely, and error-free management.
1.3. Enables automated and proactive communication to relevant team members or external suppliers for swift handling of expiry-sensitive inventory.

Trigger Conditions

2.1. Inventory item approaches its expiry date (configurable days in advance).
2.2. Manual update or arrival of new batch triggers automation recalculation.
2.3. Scanned or system-entered stock adjustments prompt expiry re-evaluation.

Platform variants

3.1. Twilio SMS
• Feature/Setting: API—Send automated SMS notifications to staff when expiry is near; configure with expiry event as trigger, staff phone numbers as target.
3.2. SendGrid
• Feature/Setting: API—Send expiry alerts and removal requests via automated email; set up expiry trigger and template email.
3.3. Slack
• Feature/Setting: Workflow Builder/API—Automated DM or channel notification; integrate with inventory system for expiry-date-based alerts.
3.4. Microsoft Teams
• Feature/Setting: Power Automate webhook—Push automated expiry-date reminders to relevant team chat channels.
3.5. Google Sheets
• Feature/Setting: Script/API—Automated expiry monitoring via script; highlight or email when expiry threshold met.
3.6. Airtable
• Feature/Setting: Automations/API—Configure expiry-date-based triggers to automate flagging and notifications.
3.7. Monday.com
• Feature/Setting: Automation recipes/API—Set up automator to flag rows/items as expired and notify procurement.
3.8. Asana
• Feature/Setting: Rules/API—Automated task creation for removal/replacement when expiry event detected.
3.9. Trello
• Feature/Setting: Butler automation—Automates card labeling or checklist creation for near-expiry inventory.
3.10. Shopify
• Feature/Setting: Admin API—Automates expiry date checks for consumable products and triggers repurchasing workflow.
3.11. NetSuite
• Feature/Setting: SuiteScript/API—Automates expiry event detection for ERP-managed inventory; triggers vendor notification.
3.12. QuickBooks
• Feature/Setting: API—Automates expiry alerts within inventory logs and issues action items for outdated stock.
3.13. SAP
• Feature/Setting: BAPI/Workflow—Automates expiry-date-driven removal requests and reporting.
3.14. Oracle Fusion
• Feature/Setting: REST API—Automates expiry reporting and initiates automated procurement or disposal action.
3.15. Square
• Feature/Setting: Inventory API—Automates flagging and notification for soon-to-expire items.
3.16. Zoho Inventory
• Feature/Setting: Automation rules/API—Automates expiry tracking with reminders and removal action triggers.
3.17. Xero
• Feature/Setting: Inventory API—Automates warning and removal actions based on expiry thresholds.
3.18. HubSpot
• Feature/Setting: Workflow automation—Automates internal alerts or supplier contacts concerning expiry.
3.19. Zapier
• Feature/Setting: Multi-step zap—Automates cross-platform expiry detection and notification logic.
3.20. Freshdesk
• Feature/Setting: Ticket automation rules—Automates creation of expiry-removal request tickets for kitchen staff.

Benefits

4.1. Automates compliance, reducing manual tracking and minimizing human error.
4.2. Automating expiry actions streamlines operational workflow and reduces spoilage costs.
4.3. Automated notifications ensure responsibility assignment, improving accountability and responsiveness.
4.4. Automation allows scalable, real-time inventory health monitoring for French restaurant operations.
4.5. Automatedly coordinates with suppliers, reducing stockouts and last-minute replacements.