Expiry date tracking and removal notifications

Purpose

1.1. Automate expiry date tracking and provide timely removal notifications for perishable inventory in a fusion restaurant.
1.2. Prevent serving expired items, reduce wastage, ensure compliance, and maintain food safety automating inventory oversight.
1.3. Monitor storeroom, cold storage, bar, and kitchen for automatable notification triggers.
1.4. Promote operational excellence by automating food safety tasks and expiry date compliance.
1.5. Enable real-time alerts to staff, supervisors, or managers by automatedly integrating inventory data with notification systems.

Trigger Conditions

2.1. Inventory item approaching expiry date configured at threshold (e.g., 48/24 hours before expiry) automatedly via data field monitoring.
2.2. Inventory item reaches exact expiry date.
2.3. Item flagged for automated removal or review in inventory platform.
2.4. Staff-initiated log entry for manual expiry updates triggers automated notification workflow.

Platform Variants

3.1. Google Sheets
• Feature/Setting: Scripts with onEdit/onChange triggers; automate expiry column monitoring using Apps Script to send removal alerts.
3.2. Airtable
• Feature/Setting: Automations → "When date is in next X days"; automates creating notification records.
3.3. SAP Business One
• Feature/Setting: Inventory Management APIs; setup expiry tracking automation and notification triggers.
3.4. Oracle NetSuite
• Feature/Setting: SuiteScript scheduling expiry scans and sending automated reminders.
3.5. Slack
• Feature/Setting: Incoming Webhooks; automate expiry notifications to inventory channels.
3.6. Microsoft Teams
• Feature/Setting: Flow integration; automates expiry alert messages in relevant Teams channel.
3.7. Trello
• Feature/Setting: Butler Automation; automate card generation in 'Expired Items' list.
3.8. Monday.com
• Feature/Setting: Automations "When date arrives, notify X"; automates assignment to staff.
3.9. SMS (Twilio)
• Feature/Setting: REST API; automate expiry reminders to staff mobile phones.
3.10. SendGrid
• Feature/Setting: API or SMTP; automate email dispatch for removal instructions.
3.11. Shopify (for food retail counters)
• Feature/Setting: Inventory API; automate expiry tag and email automation when item nearing expiry.
3.12. Square POS
• Feature/Setting: Webhook support; automate expiry cutoff webhooks with custom removal notifications.
3.13. Zoho Inventory
• Feature/Setting: Workflow rules for expiry; automates notification emails and task assignment.
3.14. Freshdesk
• Feature/Setting: Ticket Automation; generates tickets to resolve expired inventory action.
3.15. Asana
• Feature/Setting: Rules; automate task assignment for expired stock checks.
3.16. Notion
• Feature/Setting: Database reminders automate pop-up or email expiry notices to team.
3.17. Dropbox
• Feature/Setting: File automation to archive/remove expired item records.
3.18. Zapier
• Feature/Setting: Scheduled triggers and email/SMS action; automates the entire expiry notification workflow.
3.19. QuickBooks Commerce
• Feature/Setting: Inventory adjustments API automates flagging expired items.
3.20. HubSpot
• Feature/Setting: Workflow automation for expiry notification emails to procurement staff.
3.21. Salesforce
• Feature/Setting: Process Builder; automate expiry date alert to operations dashboard.
3.22. Microsoft Outlook
• Feature/Setting: Calendar/Task API; automate calendar reminders for inventory check.

Benefits

4.1. Automates compliance with food safety guidelines, reducing human error risk.
4.2. Improves operational efficiency through expeditious, automatable removal decision-making.
4.3. Automating reminders curtails food wastage and boosts profitability.
4.4. Boosts transparency and accountability via auditable, automatedly generated notifications.
4.5. Reduces manual monitoring, freeing staff towards value-adding initiatives.
4.6. Automated scalability as the restaurant's stock grows, keeping business operations reliable.