Vacation and leave request approval workflows

Purpose

1.1. Automatedly manage and approve vacation and leave requests for corporate employees in general contracting, reducing manual HR effort.
1.2. Automates leave eligibility checks, routing for approvals, notifying relevant stakeholders, and updating workforce schedules for seamless construction project management.
1.3. Automating leave workflows ensures compliance with company policies, union agreements, and regulatory requirements.
1.4. Enables audit trail automation for leave transactions, supporting disputes and HR analytics.
1.5. Integrates with payroll, project management, and resource allocation systems for truly end-to-end automation of HR and workforce planning.

Trigger Conditions

2.1. Employee submits leave/vacation request via web form, email, chat, or HRMS portal.
2.2. Supervisor initiates approval or return action.
2.3. System receives project manager or HR validation for resource reassignment.
2.4. Employee cancels or modifies request, automator updates workflow.
2.5. Automated notification from integrated calendar indicating resource gap.

Platform Variants

3.1. Microsoft Power Automate
• Flow: Create flow to trigger on new Microsoft Forms submission, use "Start and wait for an approval" connector.
3.2. Zapier
• Zap: Automate leave request from Google Forms to HR email then update in BambooHR via BambooHR API action.
3.3. Workato
• Recipe: Automate trigger from ServiceNow record creation, Workflow Automation for multi-stage approval.
3.4. Monday.com Automations
• Automation: "When status changes to 'Leave Requested', notify manager (Pulse Notification API endpoint)."
3.5. Slack (Workflow Builder)
• Automation: Trigger on "/request-leave" form, route approval to HR via Slack API POST message.
3.6. Google Workspace Apps Script
• Script: Triggered on new row in Google Sheet, sends automated email for approval and calendar event creation.
3.7. BambooHR API
• Endpoint: "POST /leave_requests" to automate submission; "GET /leave_approvals" for approval routing.
3.8. SAP SuccessFactors
• Workflow: Automate "Leave Approval Process" using Business Process Automation API triggers.
3.9. Oracle HCM Cloud
• Integration: Use REST API "/hcmRestApi/resources/latest/absences" for automating leave management transactions.
3.10. Zoho People
• Automation: "Leave Request" form sets workflow to run approval through “Deluge” scripting function.
3.11. Asana
• Rule: Automate leave requests via Forms, use "Send to manager for approval" automated task.
3.12. Trello
• Power-Up: Butler automation to move leave cards to “Approval Needed”, send automated alert via email.
3.13. Jira Service Management
• Automation: Create workflow to transition tickets between “Requested” and “Approved” using native automation engine.
3.14. Okta Workflows
• Flow: Automate HRIS integration to prompt approval and record changes on employee profile using Okta APIs.
3.15. ServiceNow
• Flow Designer: Automates leave request record creation, triggers “Manager Approval” flow via ServiceNow Table API.
3.16. DocuSign
• PowerForm: Pre-configured leave request document with Recipient Routing Automation for signatures.
3.17. Salesforce
• Process Builder: Automate “Vacation_Request__c” object, approval process setup triggers automated notifications.
3.18. Freshservice
• Workflow Automator: Automate ticket generation on leave request, assign, escalate or close automatically.
3.19. ClickUp
• Automation: Automate status changes on leave tasks, auto-assign approver via ClickUp API update.
3.20. Jira Automation (Cloud)
• Automation Rule: When issue created in “Leave Request”, auto-assign to HR, trigger custom Slack notification.
3.21. Notion
• Integration: Automates request via form submission; use “Notion API” to push changes to approval database.
3.22. ADP Workforce Now
• API Integration: Automate employee leave entries with the "Time Off Requests" endpoint.

Benefits

4.1. Automates repetitive HR processes, saving time for high-value activities.
4.2. Reduces approval bottlenecks with real-time automator routing.
4.3. Ensures audit-ready leave management with automation logs.
4.4. Improves accuracy in workforce scheduling and payroll by automating data sync.
4.5. Enhances employee satisfaction due to transparent, automated communications and status updates.
4.6. Enables scalable HR operations as business grows; expanding automatable workflows as needed.