Invoice reconciliation with supplier delivery data

Purpose

1.1. Automate invoice reconciliation between accounts payable and supplier delivery data for hospital supply chain.
1.2. Automates verification of delivered quantities, prices, and product codes on received goods vs invoices.
1.3. Detects mismatches, duplicate charges, missed deliveries, or unauthorized products in hospital procurement.
1.4. Provides audit trails and compliance logs via automated matching and validation.
1.5. Integrates multiple data streams (EDI, e-invoice, ERP, supplier portals) to automate data consolidation and statement matching.

Trigger Conditions

2.1. Automated trigger when new invoice received in Accounts Payable system.
2.2. Automated trigger when new delivery/receipt logged in inventory or warehouse management system.
2.3. Scheduled automation nightly or at arrival of EDI or PDF invoice documents.
2.4. Manual trigger via workflow dashboard for targeted reconciliation runs.

Platform Variants

3.1. SAP
• API: /InvoiceProcessing, /GoodReceipt — automate ingestion and matching of GR and AP data.
3.2. Oracle Fusion
• Feature: Invoice Reconciliation Cloud APIs — automate cross-referencing invoices and supplier shipments.
3.3. Microsoft Dynamics 365
• API: /purchaseOrders, /invoices endpoints — automate matching logic and discrepancy alerts.
3.4. Coupa
• Feature: Invoicing API — fetch invoices and automate reconciliation with delivery records.
3.5. NetSuite
• RESTlet: PurchaseOrder, ItemReceipt, VendorBill modules — automate item-by-item reconciliation.
3.6. Meditech
• Integration: Supply Chain data export — automate import and matching via HL7 bridge.
3.7. Epic
• Module: Supply Chain Management − automate reconciliation of invoice/imported delivery data.
3.8. Workday
• API: Supplier_Invoice, Goods_Delivery — automate matching logic workflows.
3.9. Infor CloudSuite
• Feature: Procure-to-Pay Automation — automate invoice and delivery item validation.
3.10. Jaggaer
• API: Orders, Invoices — automate supply chain document matching logic.
3.11. Tradeshift
• API: Document Matching — automate reconciliation filters and discrepancy automation.
3.12. Basware
• Feature: Invoice Processing API — automate receipt retrieval, invoice match routines.
3.13. Esker
• Cloud Feature: Accounts Payable Automation — automate delivery/invoice two-way matching.
3.14. JDEdwards
• API: Batch Voucher, Purchase Receiver — automate automating invoice and receipt data sync.
3.15. QuickBooks Online
• API: Purchases, Bills — automate invoice importing and delivery item matching.
3.16. DocuWare
• Integration: Smart Invoice Matching — automate rule-based reconciliation events.
3.17. Blue Yonder (JDA)
• Feature: Invoice Matching Automation — configure line-item matching jobs.
3.18. SAP Ariba
• API: Invoice, ASN (Advance Shipping Notice) — automate matching on standard fields.
3.19. GEP SMART
• Feature: Invoicing/Receipts — automate receipt-to-invoice linkage for hospitals.
3.20. Hyland OnBase
• Feature: Automated Document Match — configure automator tasks for supply chain docs.
3.21. Smartsheet
• Integration: Automated workflows for matching invoices and deliveries with alerts.
3.22. UiPath
• Function: Automate PDF/E-mail invoice extraction and match to delivery log via RPA.

Benefits

4.1. Automated reconciliation reduces hospital staff workload and errors.
4.2. Automator increases accuracy, identifies lost or excess charges, and accelerates month-end close.
4.3. Enables automated audit trails for compliance and mitigates payment discrepancies with suppliers.
4.4. Supports scalable automation as hospital procurement volumes grow.
4.5. Reduces manual intervention, enabling faster remediation of supply issues via automation.