Tracking RSVPs and dietary restrictions

Purpose

1.1. Enable automated, real-time tracking of event RSVPs and dietary restrictions for recreation events in ghost towns, capturing attendee responses from multiple channels and centralizing guest data for seamless event planning and compliance with guest preferences.
1.2. Automate reminder messages, confirmations, and dietary management, reducing manual errors and increasing event satisfaction and safety by automatedly organizing relevant requirements.
1.3. Streamline data collection from online forms, email, SMS, and social media into a unified dashboard, automating analysis for planning menu selections and seating.

Trigger Conditions

2.1. New RSVP submitted via online form, email, or SMS message.
2.2. Update or modification of existing RSVP or dietary restriction entry.
2.3. Event approaching triggers automated batch confirmation and last-call reminders.
2.4. Dietary restriction flagged as urgent/critical.
2.5. Cancellation or change of event details requiring RSVP status update workflow automation.

Platform Variants

3.1. Google Forms
• Feature/Setting: Configure "Form Submission" trigger, automate data extraction via Google Sheets API, auto-email confirmation using Apps Script.

3.2. Microsoft Forms
• Feature/Setting: Automate RSVPs with "Form Response Submitted" trigger, connect to Power Automate, use Office365 Outlook API for confirmation.

3.3. Typeform
• Feature/Setting: Enable Webhooks to automate RSVP data capture, automate sending custom autoresponder for dietary restrictions.

3.4. Jotform
• Feature/Setting: Use form webhook, automate data integration to Google Sheets, and set up auto-responder for customized dietary replies.

3.5. Eventbrite
• Feature/Setting: Configure webhook for new attendee/RSVP, automate dietary restriction fields via Eventbrite API, auto-send confirmation mails.

3.6. Mailchimp
• Feature/Setting: Automate email RSVP forms, use Mandrill API for transactional confirmations, automate segmentation lists based on restrictions.

3.7. Twilio SMS
• Feature/Setting: SMS trigger on RSVP keyword, automate SMS parsing using Programmable Messaging API, auto-reply confirmation with dietary link.

3.8. Slack
• Feature/Setting: Automated RSVP capture from channel posts using Events API, connect to workflows for in-channel confirmations.

3.9. Facebook Messenger
• Feature/Setting: Automate RSVP collection using Messenger API, chatbot flow for capturing restrictions, webhook to push data for automation.

3.10. WhatsApp (via Twilio)
• Feature/Setting: Automated RSVP bot using Twilio Conversations API, triggers dietary form if required, automate updates to database.

3.11. Zapier
• Feature/Setting: Automate multi-platform integrations, trigger actions from new form entries, automate Google Sheets/Slack/email flows.

3.12. Airtable
• Feature/Setting: Record RSVPs and restrictions in automated tables, automate notification and summary with Airtable Automations.

3.13. Salesforce
• Feature/Setting: Use REST API to automate import of RSVP leads, custom automation for dietary preference workflow.

3.14. HubSpot
• Feature/Setting: Automated form tracking, use Workflow tool for dietary flag triggers, automate internal notifications.

3.15. SurveyMonkey
• Feature/Setting: Configure survey endpoints, automate RSVPs and dietary capture, use Webhooks for data push automation.

3.16. Trello
• Feature/Setting: Automated card creation for each RSVP with dietary tag, use Automation to move or flag.

3.17. Asana
• Feature/Setting: Automate task creation per RSVP, set up automated workflow for dietary tracking on project board.

3.18. Google Calendar
• Feature/Setting: Automated event adds on RSVP confirmation, dietary notes added as description, configure reminders for follow-up.

3.19. Outlook Calendar
• Feature/Setting: Automate calendar invite sends, add restrictions in description, automate reminders for incomplete RSVPs.

3.20. SendGrid
• Feature/Setting: Automate custom RSVP confirmation and dietary reply emails with Template API, automate batch sends.

3.21. Monday.com
• Feature/Setting: Automatically create items per RSVP and update columns on dietary via API, trigger automation for reminders.

3.22. Pabbly Connect
• Feature/Setting: Automate cross-app workflows for RSVP intake, automate follow-up and dietary info sync.

3.23. Shopify (Event Add-ons)
• Feature/Setting: Automated collection of RSVP and dietary fields at checkout, webhook sync to Google Sheets or CRM.

3.24. Zoho CRM
• Feature/Setting: Use Zoho API to automate RSVP inserts and trigger dietary alerts or reminders as workflow rules.

3.25. Notion
• Feature/Setting: Automated page/database entry for each RSVP, filtered views for dietary needs, automate reminders using API.

Benefits

4.1. Automation greatly reduces time spent on manual data entry and follow-up for event planners.
4.2. Automating dietary restriction collection minimizes risk of oversight and enhances guest safety, satisfying compliance and inclusivity.
4.3. Automated reminders and confirmations improve RSVP response rates and accuracy of attendee data.
4.4. Automation enables real-time updates, quick adaptation to guest changes, and provides analytics for better future event planning.
4.5. Automatedly centralizing data streamlines all communications and increases operational efficiency.