Purpose
1. Automate inventory level tracking across all bar supplies, food, and beverages, minimizing manual checks and reducing human error.
2. Automated restock alerts to streamline procurement, prevent stockouts, and optimize supply management in a women-only bar setting.
3. Enable automated data collection from POS, purchase, and usage logs for up-to-date stock visibility, helping managers automate replenishment.
4. Automator ensures continuity in service, maximizes sales opportunities by keeping popular items always available due to timely automated alerts.
Trigger Conditions
1. Automated trigger when inventory for any tracked product falls below a user-defined threshold.
2. Inventory movement (sale or waste) that automatedly causes stock to change, as detected from POS or manual input.
3. Scheduled automated daily or hourly stock level check routines.
4. Automated incoming shipment received and logged, adjusting inventory to trigger possible re-automation for alerts if discrepancies remain.
Platform Variants
1. Slack
• Feature/Setting: Slack API; automate notification to channel #inventory-alerts with HTTP POST to `chat.postMessage`.
2. Twilio SMS
• Feature/Setting: SMS: Automatedly send message via Twilio API using `/Messages.json` to alert management/staff on low inventory.
3. SendGrid
• Feature/Setting: Automated alert email using SendGrid Mail Send API when stock falls below threshold.
4. Shopify
• Feature/Setting: Shopify Admin API; use InventoryLevel API to automate monitoring and trigger restock workflows.
5. Square
• Feature/Setting: Square Inventory API; automate inventory level probes and hook low-stock webhooks to trigger restock automation.
6. Zoho Inventory
• Feature/Setting: Zoho Inventory API; automate updating and monitor item levels, trigger automatable sales order for replenishment.
7. Microsoft Teams
• Feature/Setting: Incoming Webhook; automates posting inventory alerts to an operations Team channel via JSON payload.
8. Trello
• Feature/Setting: Automate card creation in a "To Order" list using Trello API when low stock detected.
9. Airtable
• Feature/Setting: Airtable API; automate update/insertion of low-stock records, plus email/SMS liaison via Airtable automation.
10. Google Sheets
• Feature/Setting: Google Sheets API; automate update of inventory spreadsheet and trigger email alert using Google Apps Script.
11. QuickBooks Commerce
• Feature/Setting: Automatedly create restock purchase order when inventory via QuickBooks Commerce API goes below threshold.
12. SAP Business One
• Feature/Setting: SAP Service Layer API; automate detection of low stock, automate PO request for bar supplies.
13. Oracle NetSuite
• Feature/Setting: NetSuite REST API; automate periodic inventory checks and workflow to alert procurement team.
14. Zapier
• Feature/Setting: Zaps to automate triggers for low stock and send automated notifications via email/SMS/Slack.
15. Notion
• Feature/Setting: Notion API; automate database updates and reminders for stock review into team spaces.
16. Asana
• Feature/Setting: Asana API; automate new task for purchasing team when restock is required, triggered by webhook.
17. Monday.com
• Feature/Setting: API; automate creation of restock item in board when inventory minimum is reached, paired with automation recipe.
18. HubSpot
• Feature/Setting: Workflow automation to send alert and create deal/task for procurement using Ops Hub API.
19. PagerDuty
• Feature/Setting: Automated incident trigger on critical inventory shortages, using API service integration key.
20. Mailgun
• Feature/Setting: Automated emails to suppliers or management using Mailgun Send API when automated threshold breach occurs.
Benefits
1. Automates repetitive manual checks, enabling staff to focus on core operations.
2. Automated alerts minimize downtime due to out-of-stock events and keep guest satisfaction high.
3. Automator reduces labor hours required for stocktaking and follow-up.
4. Automatable data-driven procurement planning maximizes profitability and inventory turnover.
5. Automated, real-time visibility enables proactively addressing issues, making operations robust and reliable.
Operations & Staff Management