Grade distribution emails/SMS

Purpose

1.1. Automate the delivery of grade reports to students and guardians, ensuring timely, consistent, and accurate academic communication.
1.2. Automator sends automated emails or SMS with detailed or summary grades at the end of each assessment, semester, or term.
1.3. Automating grade distribution reduces manual intervention, mitigates errors, and maintains privacy by sending individual confidential reports.
1.4. Automatedly trigger notifications for missed assignments, improvements, or commendations to enhance parental engagement and student performance.

Trigger Conditions

2.1. New grade entry or update recorded in the Student Information System (SIS).
2.2. Scheduled milestones, e.g., end of term, monthly summary, or after assessment grading.
2.3. Teacher or admin triggers ad-hoc grade notifications from the dashboard.
2.4. Automatable pre-set criteria, e.g., below average performance or outstanding achievement, to trigger specialized messages.

Platform variants

3.1. Twilio SMS
• Feature/Setting: Use Messages API (POST /Messages); configure to automate templated SMS for each recipient, integrate with SIS.
3.2. SendGrid
• Feature/Setting: Send Email API (POST /mail/send); automate email dispatch with grade PDFs attached or in body.
3.3. Mailgun
• Feature/Setting: Messages API; configure domain and automate bulk personalized grade summary emails.
3.4. Amazon SES
• Feature/Setting: SendRawEmail operation; trigger on grade update, attach grade files, automate compliance settings.
3.5. Plivo
• Feature/Setting: SMS API; automate sending notifications via SMS to parent or student numbers.
3.6. Nexmo (Vonage)
• Feature/Setting: SMS API, “Send an SMS”; automate notifications with dynamic recipient mapping from SIS.
3.7. Slack
• Feature/Setting: Incoming Webhooks; automate direct messages to student/parent channels about grade distributions.
3.8. Microsoft Teams
• Feature/Setting: Teams Graph API – Send chatMessage; automates grade alerts in dedicated Teams.
3.9. WhatsApp Business API
• Feature/Setting: Send Message endpoint; automate distribution of grades via template messages.
3.10. Google Gmail API
• Feature/Setting: Users.messages.send; automate personalized grade emails, attach HTML summaries.
3.11. Outlook (Office 365)
• Feature/Setting: Graph API – SendMail; automates scheduled or triggered grade distributions via email.
3.12. Pusher Beams
• Feature/Setting: Publish API; automated push notifications for grade postings in companion apps.
3.13. Firebase Cloud Messaging
• Feature/Setting: HTTP v1 API; automate mobile push for grade updates.
3.14. ClickSend
• Feature/Setting: SMS API, Email to SMS; automates large batch grade message distribution.
3.15. Postmark
• Feature/Setting: Email API; automate templated grade notifications with tracking enabled.
3.16. SMTP2GO
• Feature/Setting: API/SMTP Relay; automates robust delivery of scheduled grade emails.
3.17. Aircall
• Feature/Setting: Calls API; automator places interactive voice calls for critical grade updates.
3.18. MessageBird
• Feature/Setting: Conversations API; automates synchronous multi-channel grade notifications.
3.19. Intercom
• Feature/Setting: Send message API; automate in-app notifications to parent/student users.
3.20. Zoom
• Feature/Setting: Chat Messages API; automated announcements in grade-specific channels.

Benefits

4.1. Automates timely parent and student engagement, improving academic responsiveness.
4.2. Significantly reduces manual workload and automates grade processing fatigue for staff.
4.3. Ensures every recipient receives secure, automated, privacy-respecting individual communication.
4.4. Supports audit trails and automating compliance documentation for grade notifications.
4.5. Increases consistency and reliability by automating the entire notification workflow.