Bulk communication to students and parents

Purpose

1.1. Automate bulk communication to students and parents, including attendance, event alerts, emergency notifications, fee reminders, exam schedules, homework, circulars, and policy updates.
1.2. Integrate, automate, and synchronize student information from SIS to diverse messaging platforms for instant, traceable, and targeted delivery.
1.3. Enable multi-channel automated distribution, monitor delivery/engagement, reduce manual effort, and ensure compliance with education communication standards.

Trigger Conditions

2.1. Scheduled: Timed releases based on school event calendar or predefined intervals.
2.2. Event-driven: Automation by attendance status, new assignment uploads, grade postings, or urgent school-wide alerts.
2.3. Manual: Administrative staff triggers automated outreach from the dashboard.
2.4. API/Webhook: SIS system emits automated outbound events on data changes.

Platform Variants

3.1. Twilio SMS
• API: Automate "Messages" endpoint for bulk personalized SMS; configure contact mapping, sender ID, throttling.
3.2. SendGrid
• API: Automate "Mail Send" endpoint for templated bulk emails; pass recipient list, dynamic fields, and scheduling.
3.3. WhatsApp Business API
• Endpoint: Automate bulk notifications using the "Messages" endpoint; configure templates, contact groups, opt-in logic.
3.4. Slack
• Incoming Webhooks: Automate posting to parent or student channels; configure message formatting and schedule.
3.5. Microsoft Teams
• Graph API: Automate posting to Teams channels; configure adaptive cards for rich notifications.
3.6. Google Workspace (Gmail)
• API: Automate bulk email using "Users.messages.send"; configure batching and multi-language support.
3.7. Mailchimp
• Campaign API: Automate email campaign creation/scheduling; sync segments for students/parents, track analytics.
3.8. Salesforce Marketing Cloud
• REST API: Automate journeys for automated event-based sends; configure entry events from SIS.
3.9. HubSpot
• Workflow Automation: Configure automated email/SMS sequences using list enrollment triggers from SIS.
3.10. Zendesk
• Triggers: Automate notifications to parents on ticket-based student issues; set template and contact fields.
3.11. SchoolMessenger
• Broadcast API: Automate calls, SMS, and email for school communications; configure message templates and schedules.
3.12. Remind
• API: Automate class or group messaging; assign message templates and scheduling blocks.
3.13. Pabbly Connect
• Automation Workflow: Automate event-triggered broadcasts using SIS webhook triggers and multi-channel actions.
3.14. Zoom
• Webinar/Meetings API: Automate invites to parent-student meetings; configure automated message dispatch on creation.
3.15. ActiveCampaign
• Automation: Configure automated email/SMS launches triggered from list segment updates.
3.16. Sendinblue
• Campaigns API: Automate email and SMS campaign sends; configure contact lists and scheduling.
3.17. OneSignal
• Notifications API: Automate push notifications to school mobile apps; configure audience and content.
3.18. Facebook Messenger API
• Send API: Automate bulk messages to opted-in accounts; set groupings and delivery windows.
3.19. Telegram Bot API
• sendMessage: Automate group or individual messages for announcements; configure list mapping.
3.20. Amazon SNS
• Publish API: Automate SMS, email, or mobile push notifications; configure topic-based targeting for schools.
3.21. ClickSend
• SMS/Email API: Automate sending to large lists; configure source database sync for accuracy.
3.22. Viber Business Messages API
• send_message: Automate outbound notifications for parent groups; preapprove template content.

Benefits

4.1. Automated, error-free outreach, reduces manual management and boosts consistency in school communication.
4.2. Automates multi-channel messaging to improve engagement by delivering on each recipient’s preferred medium.
4.3. Automation enables instant, traceable broadcasting for situations needing urgency (e.g., closures, emergencies).
4.4. Automator monitors and documents delivery status and engagement via logs for compliance audits.
4.5. Automatable integration with school systems guarantees data freshness and correct audience targeting.
4.6. Automatedly schedules recurring reminders, ensuring timely updates and reducing staff workload.
4.7. Automation reduces notification fatigue by using personalized, relevant content through platform APIs.
4.8. Automate campaign analytics to optimize communication strategies based on engagement data.
4.9. Automated, consistent messaging builds trust and improves parental involvement, key in girls’ high school context.
4.10. Automation of opt-out management ensures regulatory compliance and maintains healthy communication lists.