Auto-create Zoom or virtual lesson links for online coaching sessions

Purpose

1.1. Automate the creation and distribution of virtual lesson links (e.g., Zoom, Teams, Google Meet) for scheduling online golf coaching sessions, reducing manual booking work for instructors and clients.
1.2. Automating this process ensures consistent, error-free meeting logistics and integrates automatable scheduling across CRM, calendar, and communication platforms.
1.3. Automatedly deliver meeting links to both coach and client, with calendar interoperability, reminders, and payment-check integrations when applicable.

Trigger Conditions

2.1. New appointment booked via website or scheduling platform.
2.2. Payment confirmation received for an online lesson.
2.3. Calendar event created or updated for coaching sessions.
2.4. Form submission with student details and lesson preferences.
2.5. Manual trigger by staff within the instructor’s CRM or back-office software.

Platform Variants

3.1. Zoom
• Feature: "Create Meeting" API — Automate creating meetings for each new booking; sample: POST to /users/me/meetings with topic, time, duration.
3.2. Google Calendar
• Feature: Events.insert — Automatedly generate a calendar event with Google Meet link; configure event details and invite attendees.
3.3. Microsoft Teams
• Feature: OnlineMeetings.Create — Automates meeting link generation; set subject, start/end time, and attendees via Graph API.
3.4. Calendly
• Feature: Webhooks/Integrations — Automates sending meeting info via APIs on booking creation.
3.5. Acuity Scheduling
• Feature: "After appointment scheduled" webhook — Automator triggers Zoom/Meet link creation and sends confirmation email.
3.6. Square Appointments
• Feature: Booking API & Webhooks — Automate link delivery after booking using callback URLs.
3.7. Doodle
• Feature: Webhook on poll/bookings — Initiate automation on booking finalization, automatically generating a video link.
3.8. Setmore
• Feature: Event Trigger — Automates lesson link creation upon new appointment.
3.9. SimplyBook.me
• Feature: API Booking Notification — Automator triggers on new/confirmed bookings, generating virtual links.
3.10. YouCanBook.me
• Feature: Webhooks — Automate sending calendar events with auto-generated video links.
3.11. Outlook Calendar
• Feature: /me/events POST API — Automatedly adds Teams meeting URLs to event body.
3.12. Appointlet
• Feature: Booking Confirmed webhook — Automates creation/distribution of meeting link.
3.13. Bookafy
• Feature: Calendar Integration — Automates Zoom or Meet integration and sends URLs via email/SMS.
3.14. Thryv
• Feature: Booking Automations — Automatedly include video call info in custom communications.
3.15. Mindbody
• Feature: AppointmentCreated webhook — Automator triggers video link generation for virtual services.
3.16. Salesforce
• Feature: Flow automation with appointment objects — Automatically creates meeting links on record insert.
3.17. HubSpot
• Feature: Workflow Automation — Automates meeting creation/insertion into confirmation emails.
3.18. Zoho CRM
• Feature: Automation rules on meeting creation — Automates video link generation and attaches to event records.
3.19. Google Forms
• Feature: On form submit Apps Script trigger — Creates Google Meet link and automates personalized invites.
3.20. Stripe
• Feature: Webhook on payment intent succeeded — Triggers lesson link generation on successful payment.

Benefits

4.1. Automates all virtual meeting logistics, reducing manual errors and missed bookings.
4.2. Automatedly improves customer experience via instant, reliable virtual session access.
4.3. Automator centralizes communications, automating reminders and session updates.
4.4. Automation saves time and operational costs, allowing instructors to focus on coaching.
4.5. Automation creates scalable, repeatable workflows for solo instructors and academies.