Centralized expense request and approval automation

Purpose

 1.1. Centralized expense request and approval automation streamlines expense submission, review, and final approval across all Greyhound stadium departments, automating compliance, approval workflow enforcement, and real-time reporting for audit readiness.
 1.2. Reduces manual data entry errors, lost receipts, and unauthorized expenditures by unified rules across corporate finance, event management, maintenance, and hospitality within the greyhound racing sector.
 1.3. Integrates automated notifications and escalations to ensure expenses are reviewed promptly, automating policy enforcement and traceability for every request.

Trigger Conditions

 2.1. New expense submitted via form, receipt upload, or API by employee or vendor.
 2.2. Threshold-based expense (e.g., over $500) initiates multi-level approval routing automation.
 2.3. Scheduled audits or compliance reminders automate expense review or reporting at predefined intervals.

Platform Variants

 3.1. Slack
 • Feature/Setting: Incoming Webhooks automating notification of new requests to finance channels.
 3.2. Microsoft Teams
 • Feature/Setting: Flow Bot integration automates approval questionnaires and status updates.
 3.3. Google Workspace
 • Feature/Setting: Google Forms for expense capture, Sheets for tracking, Script API for automated validation.
 3.4. SAP Concur
 • Feature/Setting: Expense Report API for automated submission and status updates.
 3.5. Oracle Cloud ERP
 • Feature/Setting: REST API for automated expense submission, approval, and reconciliation.
 3.6. Workday
 • Feature/Setting: Expense Module Web Services automating approval and routing logic.
 3.7. Xero
 • Feature/Setting: API for creating automated bills and linking expenses to projects.
 3.8. QuickBooks Online
 • Feature/Setting: API for automating expense entries and automatedly updating ledgers.
 3.9. DocuSign
 • Feature/Setting: REST API for automating signature collection on approval forms.
 3.10. Zapier
 • Feature/Setting: Zap automation triggers on expense receipt, automating HR, finance, and compliance notifications.
 3.11. ServiceNow
 • Feature/Setting: Expense Workflow automation designer, automated request automation and tracking.
 3.12. Jira Service Management
 • Feature/Setting: Automation rules for approval tickets and expense requests.
 3.13. Trello
 • Feature/Setting: Butler automation to move cards on expense status change.
 3.14. Airtable
 • Feature/Setting: Automations for new expense entries and approval status updates.
 3.15. Monday.com
 • Feature/Setting: Automate board updates upon expense approval, API triggers for notification flow.
 3.16. Salesforce
 • Feature/Setting: Process Builder automated task creation upon expense request.
 3.17. HubSpot
 • Feature/Setting: Workflows to automate notification and follow-up for unapproved expenses.
 3.18. Integromat
 • Feature/Setting: Scenario builder automates data movement between expense platforms and ERP.
 3.19. BambooHR
 • Feature/Setting: Automated time-off and expense request linkage through API.
 3.20. Okta
 • Feature/Setting: Lifecycle automation triggers on employee status, access to expense systems.
 3.21. Dropbox Business
 • Feature/Setting: Automated file requests for receipts with approval status triggers.
 3.22. Notion
 • Feature/Setting: API for automated expense logs and status tracking.
 3.23. Zendesk
 • Feature/Setting: Automated ticket creation for finance queries on flagged expenses.

Benefits

 4.1. Automates elimination of manual errors and accelerates approval processes.
 4.2. Provides auditable and automated compliance records for regulatory checks.
 4.3. Supports real-time tracking and reporting, automating escalation of delayed approvals.
 4.4. Centralizes and automates policy enforcement, reducing risk of unapproved expenditures.
 4.5. Enables scalable and automatable processes as the Greyhound stadium operation expands.