Facility resource availability tracking

**Purpose**

1.1. Automate facility resource availability tracking to ensure real-time visibility of gym space, equipment, and amenities for staff and members.
1.2. Automates updates on resource status, usage, bookings, and maintenance schedules, reducing double-bookings and manual errors.
1.3. Automating notifications and changes in availability based on live data to improve staff efficiency, enhance member experience, and optimize corporate resource utilization.
1.4. Automatedly compile reports and analytics for resource usage trends and future planning.

**Trigger Conditions**

2.1. Reservation created, cancelled, or modified in scheduling software.
2.2. Resource status updated via IoT (e.g., occupancy sensors, maintenance tags).
2.3. Scheduled class start or end time.
2.4. Reception staff manual override through web/mobile portal.
2.5. Automated batch sync from external booking platforms.

**Platform Variants**

3.1. **Microsoft Power Automate**
• Flow: “When a reservation changes in Outlook Calendar,” automates updating status field in SharePoint.
3.2. **Zapier**
• Trigger: New booking in Mindbody; Action: Update Google Sheets availability and send Slack alert.
3.3. **Google Apps Script**
• Script: Automatedly watch Google Calendar for changes, update facility dashboard spreadsheet.
3.4. **IFTTT**
• Applet: “If resource tag scanned (via webhooks), then set facility status to occupied in database.”
3.5. **Salesforce Flow**
• Element: “Record-Triggered Flow” on Facility Booking; automates Chatter post on status change.
3.6. **Twilio SMS**
• Feature: Automatedly send SMS to staff when high-priority resource becomes available using Messaging API.
3.7. **SendGrid**
• Triggered Automated Email: “Facility Ready” to mailing list upon status update via API.
3.8. **AWS Lambda**
• Function: Triggered on S3 upload of sensor logs, parses and updates DynamoDB facility availability.
3.9. **Google Cloud Functions**
• HTTP trigger: When IoT device POSTs new status, function automates Firestore update for real-time dashboards.
3.10. **Notion API**
• Endpoint: Updates database entry automating resource status upon webhook event.
3.11. **Airtable Automations**
• Trigger: New/updated booking, automation updates availability field and sends notification.
3.12. **Asana Rules**
• Rule: “Task marked complete” in maintenance project automates update to “Available” on resource board.
3.13. **ClickUp Automations**
• Automation: “Status changes to ‘in use’,” automates internal doc update and pushes team notification.
3.14. **Slack Workflow Builder**
• Trigger: Booking bot message; automator posts in facility-status channel.
3.15. **Cisco Webex API**
• Function: Automated announcements to rooms about facility status; integrates with sensors for updates.
3.16. **Monday.com Automations**
• Rule: Board item status changes, automates dashboard color indicator update.
3.17. **Jotform**
• Submission trigger: Completed resource check-in form automates Google Sheet status update.
3.18. **Booking.com API**
• Webhook: Booking event automates corporate CRM resource calendar update.
3.19. **Zoho Creator**
• Workflow: On form submission or schedule, automate resource state in app database.
3.20. **Tableau Prep Conductor**
• Job: Automatedly refreshes dashboard using new availability data from integrated resources.

**Benefits**

4.1. Automated tracking increases resource utilization rates and capacity planning accuracy.
4.2. Automates administrative tasks, freeing up staff for high-value customer service.
4.3. Enhances member satisfaction with real-time facility views and automated notifications.
4.4. Reduces conflicts and manual errors via fully automatable, synchronized updates across all platforms.
4.5. Automating analytics enables actionable insights for continuous improvement and ROI assessment.