Internal Operations and ReportingPurpose
1.2. Automation tracks due dates, sends timed reminders, collects timesheets, and notifies management of process status.
1.3. Supports compliance documentation, efficient payroll automation, and reduces administrative workload in a gypsum wholesale construction materials business.
Trigger Conditions
2.2. Triggered if timesheet not received by a specific cutoff time.
2.3. Triggered upon new pay period initiation or when workflow detects missing timesheets from database or HR system.
Platform Variants
• Feature/Setting: Automated scheduled "Reminder" via Bot using Teams API; configure webhook to post message to employee channel at set interval.
3.2. Slack
• Feature/Setting: Automate direct message reminders using Slack API’s chat.postMessage function with employee handle and trigger at set schedule.
3.3. Twilio SMS
• Feature/Setting: Automate SMS reminder via Twilio Programmable Messaging API; set "send_at" to schedule, recipient as employee mobile.
3.4. SendGrid
• Feature/Setting: Schedule email reminders with SendGrid "Mail Send" API; use dynamic templates for timesheet reminder mails.
3.5. Google Calendar
• Feature/Setting: Automated event invitation via Calendar API with Reminders for employees to fill timesheets; event triggers email/notification.
3.6. Outlook 365
• Feature/Setting: Automate calendar invite/reminder using Graph API’s calendar event POST with email notification.
3.7. Zapier
• Feature/Setting: Automate workflow with Zap trigger on schedule and action for email/SMS via integration.
3.8. Airtable
• Feature/Setting: Automated script runs check for "Timesheet submitted" records; triggers reminders via Slack/SMS if not present.
3.9. Monday.com
• Feature/Setting: Automate notifications using Automations Center: "When deadline arrives, notify person via email or app".
3.10. Notion
• Feature/Setting: Automate scheduled database scan with API, send reminder via Slack/email if timesheet page incomplete.
3.11. ClickUp
• Feature/Setting: Automation: "When custom field not complete by due date, send notification" via ClickUp API or Automations.
3.12. HubSpot
• Feature/Setting: Automate workflow to email reminder via "Workflows" when timesheet property remains blank after deadline.
3.13. BambooHR
• Feature/Setting: Automated triggers for timesheet submission via BambooHR’s Webhooks/API, notify user via email.
3.14. Workday
• Feature/Setting: Scheduled task and notification automation for missing timesheets using Workday Report-as-a-Service API.
3.15. Zoho People
• Feature/Setting: Automated schedule-based reminders with Zoho People Reminders API for employees without timesheet entries.
3.16. Freshmail
• Feature/Setting: Email reminder campaign automator, setup segment for unsubmitted timesheets via REST API.
3.17. Pipedrive
• Feature/Setting: Automated workflow - if timesheet status is "pending", trigger push/email using Activities API.
3.18. Asana
• Feature/Setting: Scheduled automation: if task "Submit Timesheet" not marked complete, send reminder using Asana API.
3.19. Salesforce
• Feature/Setting: Workflow automation - trigger task/email notification to employees with open timesheet records; via Process Builder/API.
3.20. G Suite Scripts
• Feature/Setting: Automated Google Apps Script checks sheet for missing entries and sends bulk reminder emails.
Benefits
4.2. Automated timesheet collection ensures accurate, timely payroll each period.
4.3. Automation accelerates compliance with labor laws by maintaining reliable records.
4.4. Automatedly notifies managers/staff, reducing administrative burden.
4.5. Streamlines workflow, boosts productivity, and ensures accountability through automated timesheet tracking and follow-ups.