Staff availability tracking and auto-updates

Purpose

1.1. To automate staff availability tracking and auto-updates in Turkish Bath (Hammam) operations, optimizing shift scheduling, reducing human errors, and ensuring real-time resource allocation for healthcare-hospitality staff.
1.2. Enable automated, data-driven decisions on resource deployment, absence management, and schedule adjustments by pulling and pushing information across multiple platforms.

Trigger Conditions

2.1. Staff check-in/out via web/mobile app or biometric device.
2.2. Staff submits availability or requests time-off through linked forms.
2.3. Manager updates schedule or adds shifts in scheduling software.
2.4. Calendar event added/edited related to staff work hours.
2.5. System detects overlap, conflict, or absence in real time.

Platform Variants

3.1. Microsoft Teams
• API: Calendar/Presence API — automate fetching user availability and status with scheduled polling.
3.2. Google Calendar
• API: Events — automate creating, updating, and syncing shift events; enables automated reminders.
3.3. Slack
• API: Users.setPresence, Reminders — automate status changes, auto-prompt staff to confirm or update.
3.4. Zoom
• API: Users — automate updating presence/status tied to scheduled shift times.
3.5. Twilio
• Feature: Programmable SMS — automates sending SMS prompts for staff to confirm availability.
3.6. SendGrid
• API: Mail Send — automatedly notify staff of schedule updates via email.
3.7. BambooHR
• API: Time Off — automate syncing approved/denied leave requests directly into scheduling flows.
3.8. SAP SuccessFactors
• API: Employee Central Time Off — automate availability fetching and push schedule changes back.
3.9. Jira
• API: Issues — automate creation of tasks/tickets for unfilled shifts or conflicts.
3.10. Asana
• API: Tasks — automates shift handover tasks, auto-assigns when staff is unavailable.
3.11. Workday
• API: Time Tracking — automate absence, presence, and schedule synchronizations.
3.12. When I Work
• API: Shifts — automate schedule distribution and change notifications.
3.13. Monday.com
• API: Items — automate tracking staff shift boards and automatedly updating availability columns.
3.14. HubSpot
• API: Workflows — automate outreach when staff availability is low, tying in automated communications.
3.15. ServiceNow
• API: Table API — automate shift entries and incident/absence reporting in real time.
3.16. Freshservice
• API: Tickets — automate absence creation and status update workflows.
3.17. Salesforce
• API: Event/Calendar — automate assigning and distributing staff schedules.
3.18. Zoho People
• API: Attendance — automate fetching clock in/out or manual entries for shift tracking.
3.19. ADP Workforce Now
• API: Scheduling — automate fetching availability, pushing shift notifications.
3.20. Deputy
• API: Roster — automate pulling staff rosters and distributing shifts with automated rules.
3.21. Trello
• API: Cards/Board Automations — automate card creation per shift, auto-status updates by staff.

Benefits

4.1. Automated staff availability tracking minimizes scheduling conflicts and double-bookings.
4.2. Automation ensures real-time, error-free shift updates for Turkish Bath healthcare-hospitality settings.
4.3. Automates communication to staff, reducing manual intervention and delays.
4.4. Enables automatable reporting and analytics for management on staffing trends.
4.5. Automated updates optimize productivity, client satisfaction, and labor compliance.